Receptionist

FCW - SH99 JV - Receptionist

Summary

The position of administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.

• Greet visitors and make introductions to employees.

• Prepare, send, receive and distribute mail and other parcels.

• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.

• Communicate various information including announcements and memorandums and help schedule/coordinate events.

• Coordinate with the general services suppliers like the fleet, telephone, and energy companies.

• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.

• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.

• Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.

• Organize various files, folders, and other information both physically and electronically.

• Review, reconcile and enter the invoices and inventory in applicable accounting systems.

• Collect/receive invoices, tickets, receipts, and other documentation.

• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.

• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

• Minimum Requirements

• Minimum of two (2) years of experience in similar administrative positions.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Proficiency in Microsoft Word, Excel, and Outlook.

• Effective organization skills.

• Exposure to accounting software(s).

• Ferrovial Construction-Webber 99 is an Equal Opportunity Employer

• Note: The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

• Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

• Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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