Receptionist 4

Receptionist 4

We are looking for an experienced Receptionist 4 to support daily front-desk and administrative operations in California. This Long-term Contract position is ideal for someone who excels at creating a positive first impression while keeping office activities organized and running smoothly. The role combines visitor coordination, clerical support, and communication-based tasks that require sound judgment, discretion, and strong attention to detail.

Note: This is an on call role

Responsibilities

• Welcome guests in a courteous manner, confirm their arrival details, and guide them to the appropriate contacts or meeting spaces.

• Coordinate incoming and outgoing deliveries by working with courier services and ensuring packages are logged and routed correctly.

• Maintain accurate visitor records, call logs, and badge distribution while supporting site access and basic security procedures.

• Oversee conference and boardroom readiness by managing reservations and checking that room equipment is available and functional.

• Prepare and distribute mailings, organize documents, and complete routine office tasks such as copying, filing, binding, and data entry.

• Provide day-to-day administrative assistance to the broader team by handling general clerical requests and supporting office workflow needs.

• Answer front-desk inquiries with care, respond to routine questions, and escalate issues when needed.

• Safeguard sensitive information by keeping records organized and handling confidential materials with care.

• High school diploma or equivalent is required.

• 0-2 years of experience in a receptionist, front-desk, or administrative support role is required.

• Strong verbal and written communication skills with the ability to interact effectively with visitors, employees, and vendors.

• Demonstrated ability to manage multiple priorities independently while maintaining accuracy and consistency.

• Proficiency with Microsoft Word, Excel, and PowerPoint, along with general comfort using office computer applications.

• Solid customer service and interpersonal skills with a detail-oriented and dependable approach to front-office support.

• Ability to maintain organized records and handle confidential information discreetly.

• Experience performing clerical duties such as typing, filing, photocopying, and mail handling is preferred.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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• Sunnyvale, CA

• onsite

• Temporary / Contract

• 19 - 22 USD / Hourly

• We are looking for an experienced Receptionist 4 to support daily front-desk and administrative operations in California. This Long-term Contract position is ideal for someone who excels at creating a positive first impression while keeping office activities organized and running smoothly. The role combines