Receptionist 4

Receptionist 4

We are looking for an experienced Receptionist 4 to support daily front desk and administrative operations for an organized office environment in Sunnyvale, California. This is a Contract position suited for someone who can manage visitor interactions, coordinate office logistics, and handle routine clerical work with accuracy and discretion. The ideal candidate brings strong communication skills, a strong customer service approach, and the ability to stay organized while balancing multiple priorities.

Responsibilities

• Welcome guests in an organized and courteous manner, answer general inquiries, and guide visitors to the appropriate contacts or meeting spaces.

• Coordinate incoming and outgoing deliveries, including preparing shipments and working with courier services to ensure timely package handling.

• Maintain accurate visitor records, manage access credentials such as badges or security passes, and support basic front desk security procedures.

• Oversee conference room scheduling and help ensure meeting spaces and related equipment are ready for daily use.

• Provide administrative assistance through document preparation, data entry, filing, photocopying, and creation of printed materials or mailings.

• Support general office operations by handling routine clerical requests and assisting team members with day-to-day administrative needs.

• Answer and route phone calls efficiently while maintaining clear communication and a positive experience for internal and external contacts.

• High school diploma or equivalent is required.

• 8-10 years of experience in a receptionist, front desk, or administrative support role is required.

• Strong verbal and written communication skills with a courteous and detail-oriented demeanor.

• Demonstrated ability to manage multiple tasks independently while maintaining attention to detail.

• Proven customer service and interpersonal skills, with the ability to interact effectively with visitors and staff.

• Ability to organize sensitive information and maintain confidentiality in a detail-oriented setting.

• Proficiency with Microsoft Word, Excel, and PowerPoint, along with general comfort using office software and computer applications.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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