Receiving and Issuing Officer

Ellasot Consulting

Receiving and Issuing Officer

• Job Type Full Time
• Qualification BA/BSc/HND , OND
• Experience
• Location Rivers
• City Port Harcourt
• Job Field Procurement / Store-keeping / Supply Chain

Ellasot Consulting is recruiting on behalf of a reputable organization for an experienced and strategic Receiving & Issuing Officer to oversee the organization's functions. The successful candidate would be responsible for receiving, inspecting, recording, storing, and issuing goods, materials, tools, and supplies in accordance with company procedures. The role ensures accurate inventory records, proper stock handling, and timely issuance of materials to authorized departments while minimizing losses, damage, and stock discrepancies.

The Key Requirements

• Receive incoming goods, materials, tools, and supplies from suppliers and verify them against purchase orders, delivery notes, and other relevant documents.
• Inspect received items for quantity, quality, specifications, and visible damage before acceptance.
• Prepare and maintain Goods Received Notes (GRNs) and other receiving documentation.
• Arrange and store items in designated locations to ensure proper identification, preservation, and easy retrieval.
• Issue materials, tools, and supplies to authorized personnel or departments upon receipt of approved requisitions.
• Prepare and maintain Material Issue Vouchers (MIVs) or other relevant issuance records.
• Update stock cards, inventory registers, and computerized inventory systems for all receipts and issues.
• Monitor stock levels and report low stock, excess stock, damaged items, and discrepancies to the supervisor.
• Conduct regular stock counts and participate in periodic inventory reconciliation.
• Ensure proper labeling, organization, cleanliness, and security of the store or warehouse.
• Maintain accurate records of stock movements, returns, transfers, and obsolete items.
• Ensure that all materials are issued in the correct quantities and that appropriate approvals are obtained.
• Report discrepancies, unauthorized stock movements, losses, and damaged goods promptly.
• Follow company policies and health, safety, and security procedures when handling and storing materials.
• Prepare periodic reports on stock balances, receipts, issues, and inventory movements.

Requirement

• Minimum of OND, or equivalent qualification; an OND or HND in Purchasing and Supply, Logistics, Business Administration, or a related field is an advantage.
• Previous experience in storekeeping, inventory management, warehouse operations, or a similar role is desirable.
• Knowledge of goods receiving, stock issuance, inventory documentation, and stock reconciliation.
• Basic computer skills, including Microsoft Excel; experience with inventory management software is an advantage.
• Strong organizational skills and attention to detail.
• Good numerical, record-keeping, and communication skills.
• Honesty, accountability, and the ability to maintain accurate records.
• Ability to work independently and collaborate effectively with other departments.

KEY COMPETENCIES

• Inventory and stock control
• Goods receiving and inspection
• Material issuance and documentation
• Record-keeping and reconciliation
• Organization and attention to detail
• Integrity and accountability
• Time management and teamwork