About this role
Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
-
Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:
-
Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
-
Track delivery, deadlines, and service quality.
-
Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
-
Manage records and documentation associated with each purchase for internal or external audits
-
Assist in the Preparation of Proposals and Tenders:
-
Support the collection of technical, financial, and administrative information required for proposals and tenders.
-
Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
-
Ensure timely submission of proposals, maintaining version control and document tracking.
-
Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
-
Support colleagues with additional administrative needs as required.
-
Develops skills and knowledge to progress in your career.
-
Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
. • Promotes a positive “Can do!” attitude and a safe working environment.
-
Be knowledgeable and compliant with SGS procedures and standards.
-
Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth.
-
Builds and maintains strong working relationships.
-
Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
-
Ensures work area in GBS is kept clean and presentable at all times.
-
Remains familiar with SGS quality assurance procedures
. • Complies to all SGS QHSE and HR policies and procedures
Qualifications
-
Bachelor’s degree in administration, Secretarial Studies, or similar.
-
Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
-
Advanced proficiency in Windows-based applications.
-
Good command of the English language (B2+)
-
Prior experience is preferred:
-
Previous experience in administrative roles.
-
Salesforce experience
-
Linked In experience
-
German language skills
Additional Information
- Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.