Purchasing Officer

Purchasing Officer

Description

• We are seeking a competent and experienced Procurement/Purchasing Officer to join our team.
• The ideal candidate must have practical experience in factory procurement, particularly in sourcing and purchasing machine spare parts, engineering materials, maintenance items, production materials, tools, and industrial consumables.

Key Responsibilities

• Source and purchase machine spare parts, engineering components, maintenance materials, tools, and industrial consumables required for factory operations.
• Work closely with the Maintenance, Engineering, Production, Stores, and other departments to understand technical requirements and procurement needs.
• Identify reliable local suppliers, spare-parts dealers, manufacturers, and distributors.
• Obtain and compare quotations and negotiate competitive prices, quality, payment terms, and delivery timelines.
• Ensure that purchased spare parts and materials meet the required specifications and are compatible with the machines/equipment before purchase.
• Procure urgent spare parts promptly during machine breakdowns and maintenance emergencies to minimize production downtime.
• Maintain an updated database of suppliers, prices, product specifications, and purchase history.
• Prepare Purchase Orders and other required procurement documentation.
• Follow up on outstanding orders and ensure timely delivery of purchased items.
• Monitor supplier performance regarding quality, price, availability, and delivery.
• Coordinate with Stores to ensure proper receipt and documentation of purchased materials.
• Identify alternative suppliers and suitable substitute parts where required.
• Maintain accurate records of quotations, purchases, invoices, suppliers, and procurement activities.
• Ensure all purchases comply with company procurement policies, approval procedures, and budget requirements.
• Support cost-control initiatives and identify opportunities for better pricing without compromising quality.

Requirements

• HND / B.Sc Degree in Purchasing & Supply, Procurement, Supply Chain Management, Business Administration, Engineering, or a related field.

• 2 - 4 years’ relevant experience in procurement/purchasing, preferably in a manufacturing or industrial environment.

• Proven experience in sourcing machine spare parts and maintenance materials is essential.

• Good understanding of mechanical and electrical machine spare parts will be a strong advantage.

• Ability to understand part descriptions, specifications, measurements, machine requirements, and technical information.

• Strong knowledge of the local market and ability to identify reliable suppliers.

• Strong negotiation and price-comparison skills.

• Good knowledge of Microsoft Excel and other Microsoft Office applications.

• Good communication, analytical, organizational, and problem-solving skills.

• Ability to work under pressure and respond quickly to urgent factory requirements.

• High level of integrity, accountability, and attention to detail.

• Ability to work effectively with Maintenance, Production, Stores, Finance, and Management.

• Key Competency

• The successful candidate must be able to independently source and purchase the correct spare parts and materials required for factory machines and maintenance activities, including urgent breakdown-related requirements.

Application Closing Date

31st October, 2026.