Purchase Officer - Import Procurement

Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.

Job Title: QSSK-Purchase Officer- Import Procurement

Job Details: Full Time; Qualification BA/BSc/HND, Professional Certificate; Experience; Location Nairobi; Job Field Procurement / Store-keeping / Supply Chain

Job Purpose: To deliver measurable cost savings, ensure high supplier reliability, and maintain efficient procurement cycles while safeguarding uninterrupted production and adhering to organizational procurement policies, including legal, commercial, and risk compliance.

Key Responsibilities

• Procurement and Vendor Management: Procure MRO and spares, ensuring timely availability aligned with production plans; identify, develop, and benchmark vendors; negotiate favorable pricing and commercial terms; conduct vendor performance evaluation (defect rate, OTIF, cost, delivery, purchase return).

• Contract Management: Draft, evaluate, and finalize AMC, rate, and job/work contracts; ensure legal, commercial, and risk compliance; monitor contract execution and closure.

• Cost Optimization: Conduct should-cost analysis and implement annual rate contracts; identify cost-saving opportunities through alternate vendors, value engineering, consolidation, bulk buying, and localization/import substitution.

• Process and Compliance: Ensure adherence to procurement SOPs and maintain audit and statutory compliance; document processes for audits/ISO.

• Coordination and Reporting: Collaborate with production, maintenance, stores, finance, logistics, and IT to ensure smooth PR to PO cycle; prepare MIS reports, conduct spend analysis, and dispose of non-moving materials in a time-bound manner.

• Productivity and Performance: Deliver performance objectives set and institute immediate corrective action where performance is below par; proactively manage own learning and development; adhere to the annual leave plan agreed with the line manager; adhere to HR policies.

• Key Performance Indicators (KPIs): Procurement cost reduction: 5–7% YoY; rate contract coverage: 95% of recurring services; PR to PO cycle time: ≤ 7–10 days; stock-out incidents: zero critical items; vendor OTIF: ≥ 95%; quality acceptance rate: ≥ 98%; audit non-compliance cases: zero major; PO accuracy (price, terms, tax): ≥ 99%; new vendor development: 5–10 per year.

• Education: Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field; professional certification in procurement (e.g., CIPS) is an added advantage.

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