Purchase Officer (Associate)

The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the organization while ensuring quality, cost-effectiveness, and timely delivery. The role involves vendor management, inventory coordination, and compliance with company procurement policies.

Requirements

Key Responsibilities

• Identify and evaluate suppliers based on quality, price, delivery, and service.

• Obtain quotations and negotiate pricing, payment terms, and contracts.

• Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs).

• Monitor order status and ensure timely delivery of materials.

• Coordinate with stores, operations, kitchen, and accounts departments.

• Maintain supplier records and develop strong vendor relationships.

• Compare market prices and conduct cost-saving initiatives.

• Ensure purchased items meet quality standards and specifications.

• Resolve supplier issues related to deliveries, shortages, and quality concerns.

• Maintain accurate procurement documentation and reports.

• Track inventory levels and support replenishment planning.

• Ensure compliance with company procurement policies and procedures.

• Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or related field.

• 2-5+ years of experience in purchasing/procurement.

• Experience in hospitality, catering, food service, or FMCG industry preferred.

• Skills & Competencies

• Strong negotiation and vendor management skills.

• Knowledge of procurement procedures and supply chain operations.

• Proficiency in MS Excel, ERP, and procurement software.

• Good analytical and cost-control skills.

• Excellent communication and coordination abilities.

• Attention to detail and problem-solving capability.

• Key Performance Indicators (KPIs)

• Cost savings achieved through negotiations.

• On-time delivery performance.

• Vendor performance ratings.

• Inventory availability and stock control.

• Accuracy of procurement documentation.

• Reduction in purchase-related discrepancies. Preferred for Catering Industry:

• Knowledge of food commodities, packaging materials, housekeeping items, and kitchen equipment procurement.

• Experience in handling multiple sites/units and emergency purchasing requirements.