About this role
Purchase Executive
Sterling Parfums Industries is seeking a proactive and detail-oriented Purchase Executive to join our dynamic team in Dubai.
In this crucial role, you will oversee the entire international purchasing lifecycle, from identifying and developing reliable local and international suppliers to managing negotiations, purchase orders, and delivery schedules. You will be responsible for procuring a wide range of materials, including perfume ingredients, fragrance oils, cosmetic raw materials, and various packaging components.
Your responsibilities will extend to coordinating overseas shipments, freight forwarding, customs clearance, and ensuring all necessary import documentation is in order. Collaboration with internal departments such as Finance, Warehouse, Production, and Quality Control is essential to guarantee the timely availability of materials.
We are looking for a candidate with a Bachelor’s degree or diploma in Procurement, Supply Chain Management, Business Administration, or a related field. Mandatory international purchasing experience is required, with a strong preference for candidates who have worked within the perfumes, cosmetics, fragrance, or personal care manufacturing industry.
You should possess a good understanding of overseas supplier management, international shipping, import procedures, and customs clearance. Excellent negotiation, communication, analytical, and vendor management skills are vital. Proficiency in MS Excel and ERP systems is necessary, and experience with SAP will be considered an advantage.
Required Skills
- International Purchasing
- Supplier Sourcing
- Quotation Evaluation
- Negotiation
- Purchase Orders
- Delivery Follow-ups
- Freight Forwarding
- Customs Clearance
- Import Documentation
- Perfume Ingredients
- Fragrance Oils
- Cosmetic Raw Materials
- Packaging Materials
- MS Excel
- ERP Systems
- SAP
Key Responsibilities
- Manage end-to-end international purchasing, including supplier sourcing, quotation evaluation, negotiations, purchase orders, and delivery follow-ups.
- Identify and develop reliable local and international suppliers.
- Negotiate competitive prices, payment terms, and delivery schedules.
- Coordinate overseas shipments, freight forwarding, customs clearance, and import documentation.
- Procure perfume ingredients, fragrance oils, cosmetic raw materials, packaging materials, bottles, caps, pumps, and cartons, as required.
- Coordinate with Finance, Warehouse, Production, and Quality Control to ensure timely material availability.
- Monitor supplier performance, purchase costs, delivery timelines, and quality standards.
- Maintain accurate procurement records and identify opportunities for cost optimization.
Qualifications
- Bachelor’s degree or diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
- International purchasing experience is mandatory.
- Experience in the perfumes, cosmetics, fragrance, or personal care manufacturing industry is highly preferred.
- Good knowledge of overseas supplier management, international shipping, import procedures, and customs clearance.
- Strong negotiation, communication, analytical, and vendor management skills.
- Proficiency in MS Excel and ERP systems; SAP experience will be an advantage.