About this role
Purchase Executive
Location: Grand Mercure Bengaluru at Gopalan Mall, Bengaluru, India
Brand: GRAND MERCURE
Job Category: Procurement
Job Description
Prime Function:
- To ensure that optimum stock levels are maintained as per the standards and that all perishable and non-perishable goods are stored as per the prescribed standards.
- Adhere to qualitative and quantitative measures or standards.
- Ensure HACCP procedures are followed and clear records are kept at all times.
- To coordinate all the functions of the team within the department.
- Any matter which may affect the interests of Grand Mercure Bengaluru Gopalan Mall should be brought to the attention of the Management.
Key Responsibilities
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Stores Planning
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To take stock at prescribed intervals as per the standards and monitor the same.
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Plan, direct and control all day-to-day activities of the Stores.
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People Management
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Establish and maintain seamless coordination & cooperation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
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Coordinate with the other departments to ensure operative effectiveness.
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Ensure that the team has been trained for all safety provisions.
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Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
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Provide effective support to the team to enable them to provide effective and efficient services.
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Financial Management
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Regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/non-moving items, reduce spoilage and wastage & improve material handling and shortages.
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Recommend inventory levels for the goods in the stores to the Finance Department and seek approval.
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Identify optimal, cost effective use of the resources and educate the team on the same.
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Operational Management
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To order the goods that are required and also to ensure that optimal stock levels are maintained.
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To check the par-stock and place order accordingly.
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Ensure to coordinate with the Finance Department to keep track of the respective lead-time of the goods.
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Ensure that the Stores Associate checks the expiry date of the goods and discards the goods accordingly, as per the standard process.
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To receive all the goods as per the specifications and ensure to reject any goods if not as per the specifications.
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Ensure that the Stores Associate maintains proper records of goods received, goods issued, and quantity of stock, approved & rejected goods.
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Managerial Qualities
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Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;
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Ability to accept responsibility;
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Self confidence, motivation, drive and tenacity;
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Ability to enhance organizational performance;
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Ability to clearly delegate tasks and responsibilities;
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Ability to think strategically, inductively, and creatively.
Qualifications
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Bachelor's degree in Supply Chain Management, Commerce, Business Administration, Hospitality Management, or a related field.
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Diploma or certification in Materials Management, Procurement, or Supply Chain Management is an added advantage.
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Additional Information
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2–5 years of experience in purchasing, procurement, or stores, preferably in the hospitality industry.
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Experience with vendor management, negotiations, and procurement processes.