Proposals Supervisor, Shared Services

Proposals Supervisor, Shared Services

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Under the direction of the Senior Proposal Manager, the Supervisor, Shared Services – Proposals leads the day-to-day execution of centralized proposal support functions, including bid sourcing and intake, pipeline tracking and reporting, proposal administration, content management, and co-op coordination.

This role is responsible for ensuring the proposal organization operates with strong process discipline, accurate and reliable data, and high-quality, ready-to-use content, enabling proposal teams to execute efficiently and consistently.

The Supervisor provides direct leadership to shared services team members and ensures alignment across systems, workflows, tools, and reporting. While this role does not lead proposal delivery, it plays a critical role in enabling effective bid/no-bid decision-making, supporting operational consistency, and driving continuous improvement across the proposal lifecycle.

What You'll Do Here:

• Lead day-to-day operations of the shared services team across bid sourcing, proposal administration, content, and co-op roles.
• Provide direct leadership through onboarding, coaching, performance management, and development planning.
• Prioritize and allocate team workload in alignment with direction set by proposal leadership to ensure consistent, reliable support.
• Oversee bid sourcing and intake, ensuring accurate identification, tracking, and routing of RFx opportunities.
• Ensure opportunity data is complete, structured, and decision-ready to support bid / no-bid processes.
• Maintain disciplined tracking of pipeline, decisions, and outcomes with strong data integrity.
• Drive improvements in intake quality, aligned with established capture strategy and priorities.
• Own proposal tracking tools and reporting, ensuring real-time pipeline visibility and data accuracy.
• Oversee bid logs, submission records, and reporting outputs to support leadership insights and decision-making.
• Enforce consistent administrative standards across file structures, document control, and submissions.
• Enable accurate reporting on pipeline volume, status, and performance metrics.
• Oversee proposal content libraries, ensuring materials are accurate, current, and accessible.
• Enforce content governance standards, including naming, version control, tagging, and archiving.
• Prioritize and coordinate content updates based on business priorities and direction from proposal leadership.
• Identify gaps and drive improvements in content structure, usability, and consistency.
• Lead onboarding and development of co-op students, ensuring effective integration into team workflows.
• Establish structured training, onboarding, and progression paths for early-career roles.
• Maintain and improve tools, trackers, and workflows to enhance efficiency and consistency.
• Identify recurring issues and drive continuous improvement across intake, admin, and content functions.
• Support adoption of automation, AI, and process enhancements within shared services.
• Collaborate with Proposal Managers, Estimating, Business Development, and Operations to support intake, reporting, and content enablement.
• Act as a central coordination point to ensure consistent processes and clear information flow across the proposal lifecycle.
• Escalate priority conflicts, risks, or strategic alignment gaps to proposal leadership for direction and resolution.

What You Bring to The Team:

• 4–6+ years of experience in proposal operations, bid sourcing, proposal administration, content coordination,