Proposals Manager - Future Opportunities

Job title: Proposals Manager - Future Opportunities

About the Role

We are seeking a Proposals Manager to lead the development, production, and formal submission of RFQs, RFPs, EOIs, and Market Sounding responses for Aecon’s major project pursuits. You will lead JV proposal efforts, coordinate with partners and internal stakeholders, and manage the bid process from planning through delivery.

What You'll Do

• Lead the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals.
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership.
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead.
• Schedule and lead proposal/bid meetings; coordinate input from other partners and internal stakeholders; oversee and manage documents through Aecon’s portal or a JV partner’s bid document repository.
• Provide regular proposal/bid pursuit status reports; manage assigned project pursuit schedules and ensure adequate resources are assigned.
• Oversee and manage assigned Proposal Coordinators to complete proposal/bid submissions; train, mentor, and develop non-management proposal team.
• Prepare presentations, executive summaries, and reports; package and deliver final proposal/bid submissions on time.
• Travel as required to prepare and close submissions.
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including JV logos, identity guidelines, and overall graphical imagery of the submission.
• Review and develop a detailed understanding of client proposal/bid requirements; develop proposal/bid calendars and responsibility matrices; create proposal/bid templates, resume templates, and project sheet templates.
• Prepare, write, edit, and format proposal/bid sections, resumes, and project sheets; support additional content development with corporate Subject Matter Experts and site personnel.
• Track and ensure timely deliverables from internal and external partners; perform compliance checks on submittal documents; organize team reviews; order binders, USBs, tabs, etc. for final assembly if required.
• Print, bind, and deliver final bid submissions if required; manage client data and input on SharePoint sites; attend pre-bid and post-bid debrief meetings and summarize results and lessons learned.

What We're Looking For

• Experience developing and submitting RFQs/RFPs/EOIs and Market Soundings for major infrastructure projects.
• Proven ability to lead JV proposals and coordinate input from partners and internal stakeholders.
• Strong project management, organizational, and communication skills; ability to manage schedules, resources, and deliverables.
• Ability to train and mentor a proposal team; develop templates and content.
• Willingness to travel as required to prepare and close submissions.
• Experience with document management, bid portals, and SharePoint is a plus.

Nice to Have

• Experience coordinating with internal graphic design teams on proposal materials.
• Familiarity with pre-bid and post-bid processes.

Compensation & Benefits

• Aecon prioritizes safety and well-being, offering support for mental, emotional, and physical health for you and your family.
• Access to Aecon University and Leadership Programs for career development.
• Commitment to inclusive work environments through Equity, Diversity & Inclusion training, along with Aecon Women in Trades and Aecon Diversity in Trades programs and Employee Resource Groups (ERGs).
• Aecon is a leader in sustainable construction and operates with a focus on responsible practices.