Project Officer: O&M (Renewables) – Cape Town

Project Officer: O&M (Renewables) – Cape Town

Context & Environment

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

• Very competitive environment with Tier 1 renewables developers’ competitors;
• Very large Projects – up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

• TERI operates in a strong growth and highly competitive environment.
• TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

These stakes require permanent coordination with business entities, the Branch and Company.

Activities

This position requires a highly organized and proactive Project Officer to support the Operations and Maintenance team in the Renewable Energy sector. The successful candidate will play a key role in ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets, including solar PV, storage and wind projects.

Key Responsibilities

• Project Coordination & Support

• Assist in the day-to-day administration of renewable energy projects under operations.

• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.

• Maintain project documentation, schedules, trackers and O&M team action lists.

• Assist the O&M teams with the coordination and management of O&M contractors across Hydra, SAL PV and SAL Wind.

• Implement gap analysis markers in collaboration with HQ, and each project lead, during each stage of each asset’s lifecycle.

• Coordinate interfaces between O&M contractors, site teams, Asset Management, Engineering, HSE and other internal functions.

• Data Management & Reporting

• Lifecycle data collection to ensure investment durability.

• Be involved in projects from early development and construction phase.

• Support the O&M teams in collecting and managing all related data during the operational phase of each asset’s lifecycle.

• Support the preparation of monthly, quarterly, and annual O&M performance reports for internal and external stakeholders.

• Ensure data accuracy and integrity across asset management systems.

• Maintain accurate records of outages, defects, work orders, incidents, performance improvement plans, corrective actions and other deliverables from the O&M Contractors.

• Support reporting to Asset Management, Management, Shareholders and other stakeholders.

• Compliance & Documentation

• Maintain up-to-date records of O&M contracts, permits, warranties, procedures, manuals and compliance documentation.

• Assist in ensuring compliance with regulatory, environmental, HSE and technical requirements.

• Support environmental and social compliance monitoring in line with O&M contract requirements.

• Maintain operational readiness and handover trackers for SAL PV and SAL Wind, including documentation, training, spares, warranties, systems and outstanding works.

• Implement the predetermined methods to store these documents, considering the applicable legal and internal requirements.

• Stakeholder Engagement and Contractor Management

• Liaise with internal teams including Asset Management, Engineering, Finance, Legal, Procurement and HSE.

• Support communication and coordination with O&M contractors, OEMs and other service providers.

• Assist the O&M teams in tracking contractor obligations, deliverables, actions, reports and due dates.

• Follow up on overdue actions, incomplete submissions and outstanding close-out evidence, and escalate material delays to the Head of O&M and O&M Managers

• Assist in liaising with offtakers, lenders, landowners, local communities, and other external stakeholders when required.

• Participate in site visits, inspections, audits and operational readiness reviews to the extent required.

• Financial & Administrative Support

• Track operational budgets and assist in reviewing O&M Contractor and service provider invoices.

• Support contract administration, including O&M agreements, OEM agreements and land leases.

• Assist with variations and contractor correspondence, as well as warranty processes.

• Manage document control and filing systems in Share Point

• Support procurement processes, including purchase orders and invoice tracking.

• Assist with onboarding of new team members and contractors

• Any other tasks and responsibilities that may be reasonably required from this position

• Candidate Profile

Qualifications & Experience:

• Diploma or degree in Project Administration, Project Management, or a related field.
• 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy or O&M is a strong advantage.

Skills & Competencies:

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Technically astute, particularly in MS Teams, SharePoint, OneDrive, and MS Office Suite (Excel, Word, PowerPoint).

• CoPilot applications (willing to learn)

• Experience with document control tools (e.g. New Prodom)

• Experience with project management tools (e.g., MS Project, Primavera, SAP or similar) is a plus.

• Attention to detail and ability to manage multiple priorities.

• Team player with a proactive and solution-oriented mindset.

• Desirable attributes

• Diligence, determination, resilience and agility.

• Junior Business Developer

• Context & Environment

• The Junior Business Development is responsible for supporting sales growth by identifying business opportunities, coordinating tender and proposal activities, maintaining customer and market information, and enabling effective engagement with existing and prospective customers across the OEM On Road, OEM Off Road, Automotive, Distributors and Transport related lubricant market segments.

• Activities

Successful incumbent of this role would be required to carry out the following duties and responsibilities:

• Business Development and Lead Generation

• Identify and research new business opportunities across target market segments.

• Support prospecting activity through Customer visits, Customer outreach, follow-ups, cold calling, email communication, and social media engagement.

• Maintain visibility of market developments and identify opportunities that support sales growth.

• Customer Relationship Management

• Maintain professional relationships with existing customers, potential customers and act as a key point of contact for enquiries and follow-ups.

• Coordinate engagement with prospective and existing customers, including customer visits and opportunity discussions.

• Ensure customer requirements are captured accurately and communicated to the relevant internal stakeholders.

• Lubricant Product Portfolio Support

• Develop and maintain lubricant product portfolio information for OEM heavy-duty on-road, OEM off-road, passenger, transport, and related customer requirements.

• Liaise with Technical and Sales teams to confirm suitable product recommendations, technical data, and product availability.

• Tender and Proposal Coordination

• Monitor, obtain, and communicate information on new and existing tenders across OEM trucks, OEM passenger, OEM off-road, and other relevant segments.

• Support tender preparation by coordinating product requirements, technical input, availability, pricing, operational costs, and price proposal approvals.

• Prepare and maintain tender documentation, sales proposals, presentations, tender folders, registers, records, and tender outcome information.

• CRM, Reporting, and Sales Administration

• Update and maintain CRM data, prospect pipelines, account notes, customer contact information, and lead activity in Sales Dynamics or relevant sales systems.

• Prepare weekly, monthly, and annual reports to support sales visibility, pipeline tracking, and management decision-making.

• Maintain agreements, due diligence records, market information, sales support tools, technical data, and product information documents.

• Sales and Marketing Coordination

• Coordinate business development, marketing, and sales events that support customer engagement and market development.

• Facilitate regular interaction with internal stakeholders to align business development activity, tender requirements, customer needs, and sales priorities.

• Candidate Profile

• We are seeking a candidate who brings the follo