Project Manager

University of Toronto

The University of Toronto’s Department of Civil & Mineral Engineering offers a dynamic compendium of research and academic programs with a mandate that spans a wide range of applications in professional practice, encompassing the built environment and its infrastructure, transportation engineering and planning, structural engineering, environmental engineering, mining and geomechanics. Our department seeks to uphold and strengthen its position as a preeminent leader in education and research, and to continue to develop sustainable solutions for the global community across the spectrum from mineral engineering to urban infrastructure.

Your opportunity:

The project manager will play a central role in coordinating a diverse array of research projects spanning the research groups of Professors Heather MacLean, Daniel Posen and Shoshanna Saxe. The projects span the domains of infrastructure, energy and transportation systems with a focus on climate change and other environmental implications. You will engage with both project personnel (students and faculty across multiple institutions), research service officers, and external stakeholders (industry and government representatives) to: facilitate regular project updates and communication; maintain project timelines and dissemination of deliverables; manage project finances; ensure timely administrative reporting; organize events; and seek out opportunities for additional resources. We are looking for someone highly organized and assertive with strong communication skills and attention to detail. We offer a friendly and highly collaborative environment, where the project manager will be treated as a member of the team and encouraged to take an independent lead in managing priorities and making suggestions to improve overall project procedures.

Your responsibilities will include:

• Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding funding applications
• Interpreting and applying policies and procedures when making independent decisions
• Drafting funding applications
• Developing project schedules including milestones, critical path, timelines, deliverables and reporting
• Writing and editing reports to support initiatives
• Forecasting, planning and monitoring multiple complex budgets

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum 5 years of recent and related experience in managing large scale projects and administering research grants and applications, including managing funding accounts and budgets, and tracking project progress
• Demonstrated experience writing and editing, including writing grant applications, correspondence, project materials, documents and reports
• Demonstrated experience administrating research grants, coordinating activities with research partners and applying/enforcing sponsor and financial policies and procedures
• Experience researching, identifying and advising on funding opportunities
• Demonstrated ability to set priorities, meet deadlines and facilitate others to do so
• Organizational skills to track and maintain project timelines and dissemination of deliverables
• Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment
• Intermediate skills with MS Office, including Word, Excel, Outlook
• Excellent communication skills (both oral and written)

Assets (Nonessential):

• Strong attention to detail
• Experience in organizing events

To be successful in this role you will be:

• Multi-tasker
• Organized
• Problem solver
• Self-directed

Note: This is a 1 year term position at 50% FTE ending November 2027

Closing Date: Closing Date: 10/12/2026, 11:59PM ET

Employee Group: Employee Group: USW

Appointment Type: Appointment Type: Grant - Term

Schedule: Schedule: Part-Time

Pay Scale: Pay Scale Group & Hiring Zone: USW Pay Band 13 at 50% FTE-- $ 44,897 with an annual step progression to a maximum of $ 57,416. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Job Category: Research Administration & Teaching

Lived

Experience

• Statement

• Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

• Job descriptions are available upon request for internal applicants.

• Diversity Statement

• The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

• Accessibility Statement

• The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

• If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment:

• Project Manager, Structural Engineer, Environmental Engineering, Sustainability, Technology, Engineering, Research, Energy