Project Manager, Production & Operations

Job title: Project Manager, Production & Operations

About the Role The Production & Operations Project Manager is responsible for planning, coordinating, and executing events with a strong focus on budgeting, logistics, site management, and cross-department coordination. This hybrid/remote role supports Insomniac's production teams and requires on-site presence at various events and offices as needed. You will partner with producers, promoters, and event departments to ensure flawless outcomes.

What You'll Do

• Create and maintain the Topline Budget and Budget Master using historical data from comparable events; update and align with producer approvals.
• Distribute budget breakouts and manage the Purchase Tracker; perform regular Budget Master maintenance and ensure accuracy in sheet functions, equations, and formatting.
• Track departmental budget deadlines and ensure adherence to locking timelines; collaborate with Finance and Producers for reporting period reviews and overage approvals.
• Maintain the Advances & Contacts Sheet for producer-booked vendors; schedule and facilitate bi-weekly/weekly department head meetings.
• Coordinate department advances, including travel, logistics, and production pull sheets; develop and manage a master Global Build Schedule by consolidating department schedules.
• Ensure the completion of department rosters, organizational charts, and signage advances; finalize CCTV placement and related setup.

What We're Looking For

• Experience in production/operations management for large-scale events or festivals.
• Strong budgeting and financial management skills; ability to analyze data and produce reports.
• Excellent organization and project management capabilities; skilled in creating and maintaining schedules and trackers.
• Proven ability to coordinate cross-functional teams and vendors; strong communication and collaboration skills.
• Comfortable working in a hybrid/remote environment with on-site responsibilities as needed.
• Familiarity with build schedules, site coordination, and event operations workflows is a plus.