Project Manager, Production & Operations

About the Role Insomniac is seeking a Production & Operations Project Manager to plan, coordinate, and execute events with a strong emphasis on budgeting, logistics, and site management. The role requires cross-functional collaboration with producers, promoters, and various departments, and offers hybrid work with on-site presence at events and offices as needed. What You'll Do

• Create and maintain the Topline Budget using historical data from comparable events.
• Develop and update the Budget Master, ensuring alignment with producer approvals.
• Distribute budget breakouts and manage the Purchase Tracker.
• Conduct regular Budget Master maintenance, ensuring accuracy in sheet functions and formatting.
• Track departmental budget deadlines and ensure adherence to locking timelines.
• Collaborate with Finance and Producers for reporting period reviews and overage approvals.
• Maintain the Advances & Contacts Sheet for producer-booked vendors.
• Schedule and facilitate bi-weekly/weekly department head meetings; coordinate department advances including travel, logistics, and production pull sheets.
• Develop and manage a master Global Build Schedule by consolidating department schedules.
• Ensure the completion of department rosters, organizational charts, and signage advances.
• Finalize CCTV placement and IT requirements.
• Oversee security audits, DOT maps, and Check Point Document preparation.
• Manage industry guest lists and schedule nightly briefings.
• Organize daily production meetings during load-in and lead the execution of the Command Post Dispatch Guide.
• Coordinate real-time event request and on-site operations through the dispatch process.
• Facilitate all-staff safety briefings for large-scale events.
• Identify areas for improvement during load-in and event execution.
• Serve as the main point of contact for venue relations, permitting, and community relations.
• Work with the Site Experience team on signage design approvals and marketing event maps.
• Collaborate with public safety teams to ensure safety protocol compliance.
• Communicate updates to CAD designers and maintain accurate site layouts.
• Create and manage departmental WhatsApp group chats for real-time coordination.
• Schedule and take notes for production meetings and ensure action items are followed up.
• Manage All-Agencies Meeting invitations and attendance; align with production timelines.
• Take ownership of projects requiring leadership and drive problem-solving initiatives. What We're Looking For
• 5+ years in event production, operations, or project management within the entertainment or live event industry.
• Budgeting expertise: strong understanding of financial tracking, forecasting, and budget reconciliation.
• Project management proficiency with tools such as Asana, Smartsheet, or equivalent.
• Logistics & site operations familiarity with CAD designs, site planning, and security protocols.
• Excellent communication & leadership abilities to lead cross-functional teams and manage vendor relationships.
• Technical proficiency with Excel (advanced functions), Lennd, CMR, and production software.
• Strong problem-solving skills to anticipate challenges and implement proactive solutions.
• Flexibility to work irregular hours, including nights and weekends, based on event timelines. Preferred Qualifications
• Experience in large-scale festival or concert production.
• Background working with high-level industry vendors and production teams.
• Understanding of permitting and regulatory compliance for live events. Compensation & Benefits
• Salary not disclosed.
• Benefits not specified.