Project Manager – Humanitarian Food Assistance and Resilience Program

Project Manager – Humanitarian Food Assistance and Resilience Program

The Project Manager will lead the planning, implementation, monitoring, and reporting of two humanitarian and resilience programmes implemented by World Vision Sudan across East and South Darfur, West Kordofan, and White Nile States. These include the General Food Assistance to Vulnerable Populations programme, funded by the US Government, and Restore Resilience in Sudan, funded by Global Affairs Canada.

The role will ensure quality, timely and accountable delivery, achievement of programme outcomes, effective resource management, stakeholder coordination, donor compliance, safeguarding, risk management and accountability to affected populations, promoting continuous learning and sustainable impact for vulnerable communities.

Key Job Responsibilities

(a) Strategic Programme Leadership and Delivery

• Provide overall strategic leadership, management and oversight for both programmes across the four target states.
• Translate approved proposals, theories of change, logframes, workplans and budgets into practical implementation strategies, annual and quarterly plans, and measurable performance targets.
• Ensure timely achievement of programme outputs, outcomes and deliverables within approved budgets and contractual timelines.
• Oversee programme start-up, inception planning, recruitment and deployment of key personnel, partner mobilisation, procurement planning and establishment of operational systems.
• Ensure that implementation strategies remain responsive to changing humanitarian needs, displacement patterns, market conditions, access constraints and security developments.
• Promote coordination and complementarity between food assistance and resilience activities, where appropriate and consistent with the respective programme designs.
• Conduct regular implementation reviews and field visits to assess progress, identify bottlenecks and ensure corrective actions are implemented
• Escalate significant implementation challenges, critical delays, material risks and decisions requiring senior management intervention.

(b) Grant Management and Donor Compliance

• Ensure comprehensive understanding and application of donor agreements, approved budgets, programme descriptions, reporting schedules, compliance requirements and applicable grant conditions.
• Oversee compliance with relevant United States Government and USDA requirements, GAC contractual obligations, CRS consortium agreements and World Vision policies and procedures.
• Maintain effective grant-management systems, compliance trackers, contractual obligation registers, reporting calendars and grant risk registers.
• Lead the preparation, review and timely submission of accurate, evidence-based donor reports, financial narratives, situation reports, briefing notes, programme updates and responses to information requests.
• Coordinate the preparation and submission of budget realignments, scope adjustments and other grant modifications, ensuring prior approval where required.
• Ensure that project documentation, beneficiary records, distribution records, procurement files, partner reports and financial supporting documents are complete, accurate and readily available for verification.
• Monitor compliance with donor-specific requirements relating to procurement, cost eligibility, cash assistance, asset management, subaward management, reporting and record retention, as applicable.
• Coordinate donor monitoring visits, consortium reviews, compliance assessments, audits and other assurance activities.

(c) Programme Quality and Technical Oversight

• Ensure that programme implementation meets approved technical standards, donor commitments, World Vision programming standards and applicable humanitarian principles.
• Provide oversight of food assistance interventions, including in-kind food distributions and MPCA where approved, ensuring that delivery mechanisms are appropriate to the context and programme objectives.
• Ensure that resilience interventions are implemented in line with the approved technical design and contribute to intended food security, livelihood and resilience outcomes.
• Promote the integration of protection, safeguarding, gender equality, disability inclusion, child wellbeing and conflict sensitivity across programme activities.
• Ensure that assistance is delivered safely, impartially, transparently and in accordance with humanitarian principles and the needs and vulnerabilities of affected populations.
• Oversee the application of appropriate technical guidance, operational procedures, quality benchmarks and programme monitoring tools.
• Ensure that targeting, beneficiary verification, distribution planning and assistance delivery are conducted transparently and in accordance with approved criteria.
• Facilitate technical collaboration among food security and livelihoods, protection, cash programming, MEAL and other relevant technical teams.
• Identify opportunities for programme integration, innovation and improved delivery approaches without compromising grant-specific requirements.
• Commission or coordinate technical reviews, assessments and programme quality checks when necessary, ensuring that recommendations inform implementation decisions.

(d) Programme Quality, Monitoring, Evaluation and Learning (MEAL)

• Ensure project implementation complies with donor requirements, World Vision policies, and humanitarian standards.
• Develop and maintain a quality assurance framework to ensure technical excellence, consistency, accountability, and compliance across project locations.
• Lead the development and implementation of MEAL plans in collaboration with the MEAL team.
• Oversee assessments, baseline studies, monitoring visits, evaluations, and learning activities.
• Monitor project indicators and ensure data quality, accuracy, and timely reporting.
• Ensure monitoring, evaluation, and learning findings inform programme improvement and adaptive management.
• Promote evidence generation, documentation of lessons learned, and dissemination of best practices and success stories.
• Ensure effective documentation, filing, knowledge management, and organizational learning systems.
• Review technical reports to ensure quality, accuracy, and compliance with reporting standards.
• Provide guidance on needs assessments, response analysis, targeting methodologies, vulnerability criteria, and intervention prioritization.

(e) Reporting, Compliance and Donor Accountability

• Review and submit high-quality narrative reports, situation reports, indicator tracking tables, and donor reports within established deadlines.
• Monitor project performance against logframe indicators, targets, and key performance milestones.
• Establish and strengthen reporting systems and ensure staff compliance through capacity building and support.
• Establish partner reporting mechanisms and provide ongoing mentorship to enhance reporting quality and accountability.
• Coordinate with MEAL teams to monitor indicators, analyze performance data, and recommend corrective actions for improved project performance.
• Respond promptly to donor information requests and ensure timely follow-up on recommendations and action points.

(f) Financial Management and Resource Stewardship

• Provide overall oversight of the programme portfolio, ensuring sound financial management, value for money and responsible use of donor resources.
• Work closely with Finance and programme teams to develop, monitor and update grant budgets, forecasts, expenditure plans and cash-flow projections.
• Review monthly budget-versus-actual reports, expenditure trends, burn rates, commitments and forecasts, and initiate corrective action where required.
• Ensure that programme expenditure is aligned with approved budgets, eligible activities, implementation progress and donor contractual conditions.
• Lead regular budget review meetings and related financial governance processes.

Application Closing Date

End Date: October 24, 2026