Project Manager

Project Manager

Position Summary The Project Manager will support the successful delivery of a large-scale SAP S/4HANA implementation by providing project coordination, scheduling, task tracking, reporting, financial administration, and governance support across multiple workstreams.

This role is ideal for an early-career project management professional looking to gain experience supporting a complex enterprise transformation program. Reporting to the Program Manager, the Project Manager will help maintain project schedules, coordinate meetings, manage action items, support invoice reconciliation activities, and ensure project documentation is accurate and current.

Key Responsibilities

• Project Coordination and Administration

• Provide day-to-day coordination and administrative support for project activities.

• Assist project leadership with planning, coordination, and execution of project deliverables.

• Prepare and distribute meeting agendas, notes, decisions, and action items.

• Maintain project documentation, repositories, and governance artifacts.

• Support onboarding activities for project team members, contractors, and vendors.

• Schedule Management

• Maintain and update project schedules using tools such as Microsoft Project, Smartsheet, Azure DevOps, or similar platforms.

• Track project milestones, dependencies, and critical path activities.

• Coordinate project meetings, workshops, testing activities, and status reviews.

• Monitor upcoming deadlines and communicate schedule risks to project leadership.

• Track progress against planned deliverables and escalate potential delays when necessary.

• Task and Action Item Management

• Maintain project action logs, RAID logs, and task trackers.

• Follow up with workstream leaders regarding open actions and deliverables.

• Monitor project task completion and update status dashboards.

• Support preparation of weekly status reports and leadership updates.

• Promote accountability across business and technical teams for assigned activities.

• Financial and Vendor Administration

• Assist with processing, tracking, and reconciliation of project-related invoices.

• Validate invoices against statements of work, purchase orders, and approved budgets.

• Maintain invoice tracking logs and support budget monitoring activities.

• Coordinate with internal stakeholders and external vendors to resolve billing discrepancies.

• Support periodic project forecasting and financial reporting activities.

• Reporting and Governance

• Prepare recurring project reports, dashboards, presentations, and metrics.

• Support governance meetings and leadership review preparations.

• Track and communicate project milestones, risks, issues, and dependencies.

• Maintain project records to support compliance, audit, and governance requirements.

• Required Qualifications

Education

• Bachelor's degree in Business, Information Technology, Finance, Project Management, or a related field.
• Equivalent combination of education and experience may be considered.

Experience

• 1-3 years of experience in a Project Coordinator, Project Administrator, PMO Analyst, Business Analyst, or Junior Project Manager role.
• Experience supporting enterprise-level projects, PMO functions, or business transformation initiatives.
• Experience supporting software implementation programs is strongly preferred.
• Exposure to SAP, ERP systems, or large-scale technology implementations is a plus.

Required Skills

• Project Management and Coordination

• Strong organizational and planning skills.

• Ability to manage multiple priorities and competing deadlines.

• Exceptional attention to detail and follow-through.

• Strong documentation, coordination, and task management capabilities.

• Communication and Collaboration

• Excellent verbal and written communication skills.

• Ability to work effectively with business stakeholders, technical teams, vendors, and project leadership.

• Strong meeting facilitation, note-taking, and follow-up skills.

• Financial Administration

• Basic understanding of invoice processing, budget tracking, and cost management.

• Ability to reconcile invoices and identify discrepancies.

• Experience supporting purchase orders, contracts, or project budgets is preferred.

• Technical Tools

• Microsoft Project, Smartsheet, Azure DevOps, or similar project scheduling tools.

• Microsoft Excel, PowerPoint, Word, and Teams.

• SharePoint and document management platforms.

• Preferred Qualifications

• Experience supporting SAP S/4HANA, SAP ECC, or other ERP implementation programs.

• Experience working alongside Finance, Procurement, Accounts Payable, or Vendor Management teams.

• Familiarity with Agile, Waterfall, or Hybrid delivery methodologies.

• Experience supporting large, multi-workstream transformation initiatives.

• Success Measures Success in this role will be demonstrated through the ability to:

• Maintain accurate and reliable project schedules.

• Ensure tasks, action items, risks, and issues are properly tracked and managed.

• Support accurate invoice reconciliation, financial tracking, and budget reporting.

• Deliver high-quality project documentation, reporting, and governance materials.

• Enable project leadership to make informed decisions through effective coordination, communication, and reporting.

• Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Benefits

• Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a Health Savings Account, a SupportLinc Employee Assistance Program with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet as well, which an Everforth Apex team member can provide.

• Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Benefits

• UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.