Project Manager -Advertising/Marketing

Project Manager -Advertising/Marketing

Job Description The Level 3 Project Manager will drive the strategic operational oversight and end-to-end execution of the media agency transition and onboarding. This role is responsible for leading transition governance, managing stakeholder alignment, mitigating project risks, and holding both external agency leads and internal teams accountable to key milestones.

Responsibilities

• Transition Governance & Strategy: Oversee the end-to-end execution of the transition playbook and master timeline, ensuring alignment across executive leadership, internal marketing leads, and agency leads.

• Scope & Milestone Management: Manage project scope alignment, critical path milestones (e.g., tech & tool access, historical data extraction/consolidation), and staggered launch schedules.

• Stakeholder & Agency Alignment: Act as the primary liaison between internal teams and the incoming media agency

• Meetings: Lead and moderate meetings between internal and agency teams including work sessions and status updates

• Risk Management & KBR Continuity: Proactively identify risk factors, establish contingency plans, and safeguard continuous campaign operations

• Process & Change Management: Drive operational change management, establish RACI frameworks, and streamline handoff workflows between internal teams and agency hubs.

• Project or program management experience collaborating across broad groups of cross-functional stakeholders

• Attention to detail and ability to keep projects or programs on track and problem solve in real-time

• Demonstration of excellent written and verbal communication across varying functional groups and levels

• Strong facilitation skills, able to collaborate, plan, execute and follow-up on meetings at the team level

• Organized and able to self-manage details of multiple projects, deadlines and changing priorities simultaneously while maintaining strong and accurate work

• Hands-on coaching expertise to mentor the Senior Associate and streamline day-to-day transition activities

• Basic Qualifications

• Bachelor’s Degree

• 6+ years of project management or program management experience

• 3+ years of project management experience in digital media, marketing operations, or agency account management.

• Strong leadership, senior stakeholder management, negotiation, and risk mitigation skills.

• Proficiency with Project Management software (e.g., Asana, Jira, Workfront)

• Proficiency in Google Suite

• Strong organizational skills, keen attention to detail, and excellent verbal/written communication skills.

• Preferred Qualifications

• PMP (Project Management Professional) certification

• 8+ years of Program or Project Management experience

• 3+ years of experience leading projects across cross-functional teams within an organization

• Experience leading large-scale agency transitions, onboarding, or complex vendor integrations.

• Understanding of digital performance marketing, media planning/buying operations, and adtech/analytics infrastructure.

• Experience using Workfront

• EEO Employer

• Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Benefits

• Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a