Project Management Specialist - Planning and Construction

Position Information

Position Information (Default Section)

Job Title Project Management Specialist - Planning and Construction

Location

Main Campus - Dayton, OH

Job Number 05575

Department Facilities Management

Job Category Professional

Job Type Full-Time

Status Regular

Job Open Date 10/21/2026

Resume Review Date 10/29/2026

Closing Date 11/04/2026

Open Until Filled No

Position Summary

The Project Management Specialist is responsible for providing operational, administrative, and technical support across major and minor building and grounds projects, including new construction, renovations, furniture procurement, signage, and facility repairs. This role focuses on maintaining meticulous data gathering, project tracking, and accurate documentation across all planning, design, and construction activities to keep projects organized and on schedule. Additionally, the Project Coordinator assists the Facilities Management Division with periodic facility audits, project tracking, and preliminary cost estimation.

The ideal candidate possesses a solid understanding of project workflows, schedule tracking, milestone monitoring, and quality control support. Responsibilities also include facilitating the project close-out process by coordinating inspections, tracking punch list completion, and organizing as-built documents and submittals.

The salary for this position begins at $74,500.00 and is commensurate with education and experience.

Why you’ll love Sinclair:

The following are some of the benefits that professional staff with Sinclair College receive:

Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs.

Generous Retirement

Benefits

• Build your future through participation in OPERS, including a 14% employer contribution.

• Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year.

• Health

Benefits

• That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being.

• Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage.

• Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support.

• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.

• *SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

• Stakeholder Coordination: Collect technical information and facilitate seamless communication between end-users, administration, and contract consultants for both major and minor projects
• Planning & Budgeting Assistance: Support long-range planning efforts, including budget estimation for Capital and Small projects, and assist with planning and reporting documentation for state regulatory boards (e.g., Ohio Department of Higher Education)
• Records & Document Management: Obtain, review, and process drawings, manuals, and records from architects and contractors to document changes from new construction, renovations, and repairs
• Project Lifecycle Coordination: Organize project planning, track critical milestones, and monitor cost controls to ensure projects stay on schedule and within budget from initiation to completion
• Logistics & Relocation: Coordinate the logistics of moving end-users to temporary spaces during construction and facilitate their final relocation back into the newly renovated areas
• Design & Consultant Oversight: Coordinate and review the work of external consultant architects and engineers, ensuring their designs, specifications, and drawings meet institutional standards
• Other

Duties

• Perform other related duties as assigned to support the goals of the facilities department

Requirements

• Minimum of an associate’s degree in field related to construction, engineering, or architecture required
• Candidate must be able to obtain an associate’s degree within three months of hire
• Minimum of ten (10) years of related experience required
• Project management skills and knowledge of construction standards, procedures, and materials required
• Strong communication, interpersonal, and organizational skills required
• Ability to manage a variety of assignments with minimal supervision required
• Knowledge of word processing, spreadsheets, and project management software preferred
• Experience in project management or project coordination preferred
• Experience in an educational or institutional setting preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have an associate's degree or higher in a field related to construction, engineering, or architecture, or can you obtain the required degree within a specified timeframe?
• Yes
• No

Do you have a minimum of 10 years of relevant work experience?

• Yes
• No

In accordance with Sinclair Community College employment, tax, and benefits compliance requirements, please select the state in which you currently reside or will perform work for this position.

• Ohio
• Indiana
• Kentucky
• I do not reside in or am unable to perform work in one of these states.

Are you legally authorized to work in the United States, and will you now or in the future require employer sponsorship for a work visa? *Sinclair Community College will not sponsor applicants for work visas.

• Yes, I am authorized to work in the United States and do not require sponsorship now or in the future.
• Yes, I am authorized to work in the United States but will require sponsorship now or in the future.
• No, I am not authorized to work in the United States.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other
• Associate's Transcript
• Bachelor's Transcript
• Master's Transcript

Equal Opportunity Statement

Sinclair Community College

Human Resources

444 W. Third St. Building 7, Room 340

Dayton, Ohio, 45402

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