Project Coordinator

Robert Half – Project Coordinator

Our client, a well-established and growing construction organization, is seeking a Project Coordinator to support project managers and field teams throughout the lifecycle of commercial and infrastructure projects. This role is ideal for a highly organized professional who thrives in a fast-paced construction environment and enjoys coordinating multiple moving pieces to keep projects on schedule and running efficiently.

The Project Coordinator will play a key role in purchasing, subcontractor coordination, project documentation, submittal tracking, and overall project support while working closely with project managers, superintendents, vendors, engineers, and owners.

Key Responsibilities

• Support Project Managers with day-to-day project coordination activities.
• Prepare, issue, and track purchase orders for assigned projects.
• Obtain vendor and subcontractor quotations as needed.
• Review and process project-related invoices.
• Coordinate project startup requirements, including field office setup, documentation, and administrative support.
• Maintain project contact lists and distribute updates to project teams.
• Track subcontractor insurance certificates and required compliance documentation.
• Assist with subcontractor onboarding and project closeout requirements.
• Maintain logs for project submittals, shop drawings, and related documentation.
• Coordinate the submission and tracking of shop drawings and engineer approvals.
• Follow up on material approvals, lead times, and project-critical deliveries.
• Assist with managing project schedules and milestone tracking.
• Track Operations & Maintenance (O&M) manuals and closeout documentation.
• Communicate regularly with project managers, superintendents, engineers, vendors, and owners to ensure project requirements are met.
• Participate in project meetings and provide status updates on assigned projects.
• Perform additional project administration and coordination duties as needed.

Qualifications

• Required

• High school diploma or equivalent.

• Valid driver's license.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.

• Experience using Microsoft Project or similar scheduling software.

• Strong organizational and time-management skills.

• Preferred

• Bachelor's degree or related coursework.

• 3+ years of experience in construction project coordination, project administration, purchasing, scheduling, or related functions.

• Experience working with project managers, engineers, subcontractors, and owners within a construction environment.

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