Project Coordinator

Project Coordinator

Description

• Project Coordinator

• FLSA Status: Exempt

• Location: Remote based

WHO WE ARE:

• MGT is a leading provider of technology and advisory solutions serving state, local, and education government agencies (SLED) across the United States. Through client partnerships, MGT’s almost 1,000 employees impact communities for good by managing and securing critical networks, solving complex human capital and fiscal problems, elevating education systems, and advancing equity as a performance imperative. MGT partners with thousands of agencies as a trusted advisor delivering solutions that improve technology, operational, and economic performance to help communities thrive.

• Founded in 1975, MGT initiated an ambitious restart in 2016, broadening the solutions portfolio to provide the most specialized solutions, tackling the most mission-critical problems that live at the top of the public agency leadership agenda. MGT drives over 20% compound annual organic growth and utilizes programmatic mergers and acquisitions to grow capabilities, attract top talent, and accelerate growth scale. Since 2020, MGT has successfully completed 10 acquisitions, driving over 60% compound annual inorganic growth.

• Celebrating its 50th year in 2025, the firm attracts exceptional talent and empowers them to exceed client expectations as they navigate the dynamic demands of the clients we serve. Hear more about MGT’s culture in the words of our employees.

WHAT YOU’LL DO

• Project Coordination and Management Support

• Support Engagement Managers and consulting teams with day-to-day project coordination and administrative project management activities.

• Maintain project plans, timelines, task trackers, deliverable logs, and action-item lists.

• Monitor deadlines, track project milestones, and proactively follow up with team members on outstanding assignments.

• Participate in internal and client meetings, documenting key discussions, decisions, action items, and next steps.

• Prepare meeting agendas, coordinate scheduling and logistics, and distribute meeting materials and follow-up communications.

• Assist with project status reporting, including tracking deliverables, identifying potential risks, and communicating updates to project leads.

• Data Management and Reporting

• Perform data entry, validation, cleaning, and organization using spreadsheets, databases, and project management systems.

• Conduct basic quantitative analysis and summarize findings using Microsoft Excel and other analytical tools.

• Compile information from multiple sources into organized datasets, reports, presentations, and project materials.

• Develop, maintain, and update project trackers, dashboards, and recurring status reports.

• Perform quality assurance reviews to ensure accuracy, consistency, and completeness of project data and deliverables.

• Support research, information gathering, and other analytical activities as needed.

• Document and Information Management

• Organize and maintain project documentation, shared folders, document repositories, and collaboration platforms.

• Apply consistent file naming, version control, and document management practices.

• Maintain accurate and accessible records, including meeting notes, client materials, deliverables, and internal working documents.

• Assist with formatting, proofreading, and quality reviews of PowerPoint presentations, Word documents, and Excel workbooks.

• Create and maintain templates, standard operating procedures, and reusable project resources.

• Ensure consulting teams have timely access to accurate, current project information.

• Project Operations and Administrative Support

• Assist with project initiation, team onboarding, resource coordination, and project closeout activities.

• Support project financial administration, including time tracking, invoicing coordination, and maintaining project-related records.

• Update project management systems, resource trackers, and administrative databases.

• Coordinate operational requests and information sharing across internal departments and consulting teams.

• Identify opportunities to improve recurring processes, enhance project organization, and reduce administrative workload.

• Provide flexible operational support across multiple engagements, adjusting priorities based on evolving project and business needs.

WHAT YOU’LL BRING:

• Exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to prepare accurate meeting notes, status updates, and professional correspondence.
• Strong proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.
• Comfort working with spreadsheets, managing data, and performing basic quantitative analysis.
• Demonstrated ability to work independently, manage competing deadlines, and follow through on assignments with minimal oversight.
• Strong problem-solving skills, sound judgment, resourcefulness, and the ability to anticipate project needs.
• A proactive, service-oriented approach and commitment to supporting team effectiveness.
• Professionalism, discretion, and the ability to handle confidential client and organizational information.
• Adaptability and a willingness to learn new technologies, systems, and processes.
• A collaborative mindset and the ability to build effective working relationships across teams.

EDUCATION AND EXPERIENCE:

• Bachelor's degree or an equivalent combination of education and relevant professional experience required.
• One (1) or more years of experience in project coordination, project administration, operations, consulting, or professional services preferred.
• Experience supporting multiple projects, teams, or stakeholders in a fast-paced professional environment preferred.
• Familiarity with project management and collaboration tools such as Smartsheet, Microsoft Teams, SharePoint, or comparable platforms preferred.
• Experience with project tracking, reporting, dashboard maintenance, or data management preferred.
• Exposure to time tracking, invoicing, project financial administration, or professional services management systems is a plus.
• Previous experience in management consulting, client services, or another project-based professional environment is preferred.

WHAT WE OFFER

Our world-class work environment encompasses flexible and remote work options, a commitment to equity, and nationally respected teams in management consulting and technology services. We also offer opportunities to make a profound social impact through innovative projects, and professional development opportunities for career growth. Here you can read more about our extensive Employee Value Proposition (EVP).

Specifically, we will offer you a competitive compensation package including:

• Flexible paid time off
• 5% 401K matching program
• Equity opportunities
• Incentive and bonus programs
• Up to 16 weeks of paid parental leave
• Flexible spending accounts

Full-health benefits with base employee coverage fully funded, comprising:

• Medical, dental, and vision coverage
• Life insurance
• Short and long-term disability coverage
• Income protection benefits

MGT Impact Solutions, LLC will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, genetic information, sexual orientation, pregnancy, gender identity or any other characteristic or class protected by law.

Qualifications

Skills

• Behaviors

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• Motivations

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Education

Experience

• Required

• 1-3 years: experience in project coordination, project administration, operations, consulting, or professional services

• Licenses & Certifications

• Equal Opportunity Employer

• This employer is required to notify all applicants of their rights pursuant to federal employment laws.

• For further information, please review the Know Your Rights notice from the Department of Labor.

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