Project Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently seeking a Project Coordinator to assist in delivering seamless global deployment of multiple CRE technologies to join our JLL Technologies Program and Project Management Team. As a project coordinator, you’ll have responsibilities to keep the program and project processes running smoothly, and keep project data (project tasks, risk log, financials) up to date and accurate. The Program and Project Management team is a client-facing team that specializes in delivery of complex CRE technology projects to JLLT clients.

What this job involves

As a Project Coordinator, you will be directly responsible for

With direction from JLLT client PMO, maintain team tools (Microsoft Teams, SharePoint, Planner, Smartsheet)

Maintain project plans in Smartsheet, gather inputs from vendors and other stakeholders, keep all project plans current. Proactively identify and escalate any issues or risks

Create weekly status reports for each in scope project

Maintain thorough meeting notes with action items for key meetings, and own follow-up for action items

Coordinate and schedule project meetings and training sessions

Administer customer satisfaction and user adoption surveys, collect and analyse results

Complete communication updates

Salesforce project record maintenance

Assist in creating Portfolio-level status and financial reporting

Sound like the job you’re looking for? Before you apply it’s also worth knowing what we’re looking for:

A Bachelor’s degree from an accredited institution is preferred

2+ years of relevant/professional experience related is required, project coordination experience highly preferred

PMP a plus

Ability to thrive in a high-pace environment, and be willing to wear many different hats

Organizational prowess

Strong written and verbal communications skills

Self-motivation and desire to always deliver with excellence

Experience working in large global organizations with complex technical environments as well as dealing with internal and external customers, service providers and vendors

Strong customer focus with a demonstrated ability to work seamlessly with business stakeholders, end-users, vendors, and technology teams

Ability to balance roles in order to drive efficiency and delivery across multiple strategic priorities

Typically operates independently with general guidance What you can expect from us

We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Location: Remote – San Jose, CRI

Job Tags:

Information Technology (IT)

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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