Project Coordinator

Job title: Project Coordinator

About the Role The Project Coordinator serves as key personnel to coordinate, prepare, store and distribute all project deliverables in an organized manner. They should have a working knowledge of the information required and the approved procedures to execute a sound and efficient project or change request.

What You'll Do

• Collaborate with key stakeholders within the subsidiary or worldwide teams to complete projects efficiently and accurately.
• Liaise with local, worldwide, internal and external stakeholders to gather information and prepare reports and/or briefs.
• Assure that specifications documents are prepared consistently for each project or change request.
• Ongoing tracking of project and change progress.
• Prepare project management reports and meeting minutes.
• Manage all project documentation (specifications and communications).
• Update project status and notes in project management tool.
• Work collaboratively with all necessary internal/external parties to assist in the scope, review and development accurate estimates, recommend revisions to the final design.
• Proactively identify and communicate actions, risks and issues and provide accurate, professional responses to the local subsidiary or related worldwide team(s).
• Notifications of delays, holds or roadblocks that prevent the completion of the project entirely or on time.
• Maintain best practices templates, status reports, notes, conversations and planner tasks on SharePoint site.

What We're Looking For

• Bachelor's degree and 2 years of related experience.
• Experience in Freight Forwarding – Accounting, operational or job costing, preferred.
• Experience in either Cargowise, JDE, Concur or COGNOS, preferred.
• Ability to interpret and draft technical and training documentation, desired.
• Experience in project coordination or management, desired.
• Experience designing and validating reports, desired.
• Accounting or Project Management Certification: CIA, CFA, CPA, CMA, PMP, a plus.
• Strong computer skills including Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to grasp technical concepts.
• Familiar with PDF and Snagit; comfortable with communication tools such as Skype, Zoom, BT Conferencing, and others.
• Results oriented and able to work in a fast paced and changing environment.
• Excellent organizational skills, good problem-solving skills, strong communication skills, ability to manage multiple priorities, good decision making, and strong analytical skills.
• Self-motivated, able to work in a team and independently.
• Excellent written and verbal communication skills.
• Ability to work well with cross functional teams globally.
• Bilingual, desired but not required.

Nice to Have

• Multilingual or bilingual ability (preferred).
• Experience in Freight Forwarding – Accounting, operational or job costing, preferred.
• Experience with ERP/BI tools such as Cargowise, JDE, Concur or Cognos (preferred).
• Experience interpreting and drafting technical and training documentation (preferred).
• Experience in project coordination or management (preferred).
• Experience designing and validating reports (preferred).
• Accounting or Project Management Certification: CIA, CFA, CPA, CMA, PMP (a plus).