Project Coordinator and Designer

University of Toronto

Description

About us:

• The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

• The Rotman Capital Projects team is responsible for developing new capital buildings as well as renewal projects that support the academic, program and research mission for the school. Currently underway are two major capital projects as well as continuous classroom renewal projects on multi-year cycles.

• As the Project Coordinator and Designer, you will be responsible for coordinating and developing interior renovation plans, capital furniture selection, Audio Visual infrastructure coordination, and creating and monitoring deficiency lists.

Your responsibilities will include:

• Preparing renovation drawings for classroom upgrades, including detail drawings and specifications for tender and construction purposes
• Reviewing furniture and signage specifications for accuracy and completeness. Review tenders and review installation of furniture/ fixtures in newly constructed space
• Coordinating, and liaising with contractors, sub-trades, vendors, and other university stakeholders
• Developing move and relocation plans for staff and equipment to new capital space
• Develop deficiency reports, and monitor / follow up for correction and completion
• Research and recommend materials for capital purchase

Essential Qualifications:

• Advanced College Diploma (3 years) in the field of interior design or architectural technology or acceptable combination of equivalent education and experience
• Minimum four (4) years related experienceworking in an academic or institutional environment
• Experience preparing CAD drawings for renovations including documentation for tender and construction. Accuracy of documentation is essential
• Experience communicating with trades, consultants, product suppliers, and stakeholders
• Demonstrated experience conducting site review activity and preparing deficiency documentation
• Demonstrated experience evaluating quotations and making recommendations for the award of contracts
• Demonstrates experience in developing artistic renderings
• Experience researching new materials, equipment and manufacturers for the purpose of specification and recommending for use in academic environment
• Experience working with spreadsheet software for purpose of data management of space, financial analysis and cost review
• Experience conducting site visits to inspect work and ensure adherence to timelines
• Strong technical design skills, including proficiency in preparing, interpreting and reviewing CAD drawings, architectural plans, technical specifications and construction documentation
• Excellent organizational, project coordination and time management skills, with the ability to manage multiple priorities, competing deadlines and changing project requirements
• Exceptional attention to detail and accuracy, particularly in the preparation and review of technical drawings, specifications, tender documents and deficiency reports
• Strong interpersonal and communication skills, with demonstrated ability to effectively liaise and collaborate with contractors, consultants, vendors, trades and internal stakeholders
• Demonstrated analytical and problem-solving skills, with the ability to assess technical and operational challenges, evaluate alternatives and recommend practical solutions
• Strong planning and coordination skills, with the ability to organize project activities, monitor progress, identify deficiencies and support the successful implementation of renovation and capital projects
• Demonstrated ability to work independently, exercise sound judgment, take initiative and proactively identify and resolve issues within established project parameters
• Strong computer and data management skills, including proficiency with CAD and spreadsheet software to support technical documentation, project tracking, cost analysis and reporting

Assets (Nonessential):

• Experience using 3D software for artistic rendering preparation
• Experience with Construction / Project management procedures and methodology
• Experience developing project schedules

To be successful in this role you will be:

• Communicator

• Meticulous

• Multi-tasker

• Organized

• Self-directed

• Team player

• Closing Date: 11/08/2026, 11:59PM ET

• Employee Group: USW

• Appointment Type: Budget - Continuing

• Schedule: Full-Time Pay Scale Group & Hiring Zone:

• USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

• Job Category: Engineering / Technical

• Lived

Experience

• Statement

• Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

• Job descriptions are available upon request for internal applicants.

• Diversity Statement

• The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

• As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see the Diversity Survey information.

• Accessibility Statement

• The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

• The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

• Indigenous Substantiation Process

• The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.

Job Segment:

• Data Management, Audio Visual, Interior Designer, Project Manager, Drafting, Data, Technology, Creative, Engineering