Project Controls Coordinator

Job title: Project Controls Coordinator

About the Role The Project Controls Coordinator will support the Development Delivery Director, Project Director and Senior Infrastructure & OFCI Manager as the central governance and controls point for the Nscale owner team on the 200MW Data Centre Build in Portugal. It is a hands-on, detail-focused role that keeps governance cadence running, information flowing, and the leadership team prepared and informed, ensuring a current and accurate programme picture across all workstreams. On-site in Sines, Portugal with extended rotation.

What You'll Do

• Coordinate the owner team’s governance cadence: prepare agendas, circulate pre-reads, attend key meetings and produce concise minutes and action logs on behalf of the Nscale team.
• Track actions arising from governance meetings: assign owners, set due dates, and actively follow up.
• Maintain the owner-side decision register; log decisions, and flag overdue or blocked items to the Development Director.
• Consolidate inputs to prepare weekly and monthly reporting packs for the Development Director.
• Sense-check programme and schedule information, flag gaps, and present a consolidated view to project leadership.
• Maintain the owner-side programme tracker mapping milestones, critical dates and owner interface obligations across design, procurement, licensing, construction, infrastructure, commissioning and handover.
• Monitor milestones and flag deviations, slippage or emerging dependencies to the relevant Nscale lead.
• Track owner-side obligations and inputs—approvals, decisions, information releases, OFCI milestones.
• Maintain the owner-side risk and issue log; track mitigations and resolutions; escalate stale items.
• Maintain the programme dependency tracker and map cross-workstream dependencies.
• Manage information flow between the Nscale team and delivery management—submittals, RFIs, technical queries and approvals that require owner input.
• Ensure visibility of key documents, reports and submissions from the delivery structure; file and flag items requiring action.
• Support onboarding of new team members by maintaining project information, governance routines and document filing structures.
• Produce concise, well-structured reporting outputs for project leadership and board-level packs; maintain a consistent reporting cadence.

What We're Looking For

• Strong organisational and coordination skills; able to manage multiple concurrent workstreams and keep governance processes running.
• Clear written communication: concise meeting minutes, action logs, risk summaries and reporting packs.
• Programme literacy: ability to read and understand construction and infrastructure programmes and identify milestone dependencies.
• Proactive, highly organised, and comfortable working at pace across multiple workstreams; able to operate with senior leadership in mind.
• Experience producing dashboards and governance packs for project leadership.