Project Associate

Project Associate

About the role

JR159353 Project Associate

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Project Associate at ICON, you will provide key administrative support in clinical operations and project management, ensuring projects align with contract and client expectations. You will be office based in Swansea for 60% of the time - during your training/probation period the successful candidate would be 100% office based.

What You Will Do:

Your role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders.

Key responsibilities include:

• Organizing project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes.
• Managing study information and supplies, generating and maintaining essential documents like organizational charts, team calendars, newsletters, and project-specific information.
• Overseeing internal and client project reporting, ensuring accuracy in reports for project status and financial tracking, along with system updates and queries.
• Supporting the project manager with financial tasks, including managing the purchase order process and processing study invoices and Investigator payments.
• Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file, and tracking document status.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field, preferred.
• Experience in a CRO, pharmaceutical company, or in clinical research is an advantage.
• Proficiency in computerized information systems and standard application software, including MS Office.
• Strong skills in MS Word, PowerPoint, Excel, and Outlook, with experience in maintaining Excel trackers and building PowerPoint slides.
• Experience in taking meeting minutes and facilitating and scheduling MS TEAMS meetings is preferred.

Interviews will be held on site in our Swansea office - and this will be your main base. We will unfortunately not be able to progress applications for remote workers, or candidates who do not have permanent right to work in the UK for this position.

Location

Swansea

Reference: JR159353