Project Assistant

Project Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Project Assistant, in our IDEA team (Independent DMC & Endpoint Adjudication) at ICON, you will provide vital support in coordinating project activities, managing administrative tasks, and facilitate communication across departments.

What You Will Do:

• Supporting the IDEA project managers and teams by scheduling meetings, preparing agendas, and documenting action items and meeting minutes.
• Managing project documentation and ensuring all relevant files, records, and data are up to date and accessible to the team.
• Coordinating communication between cross-functional teams and departments to facilitate the smooth execution of projects.
• Tracking project timelines, milestones, and deliverables to ensure projects remain on schedule and addressing any issues that arise.
• Assisting with the preparation of reports, presentations, and other materials to support project progress and decision-making.

Your Profile:

Required qualifications and experience:

• Prior administrative experience ideal
• Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple project tasks effectively.
• Strong communication and interpersonal skills, with a collaborative approach to working across departments and diverse teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools is advantageous.
• Detail-oriented, proactive, and adaptable, with a strong commitment to supporting innovative and data-driven projects.
• Willingness to travel as required (approximately 5%)

What ICON can offer you: Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.