Project Assistant

About the Role Alstom is seeking a full-time Project Assistant in Oslo, Norway. You will provide confidential administrative support to the Project Director and team, help ensure time efficiency, and contribute to project planning, dashboards, and milestones. You’ll collaborate across project management, communications, and operations to keep the project organized and moving forward. What You'll Do

• Providing project assistance and administrative support
• Managing and recording annual leave for the project team
• Liaising with the project team to gather information for the Project Manager
• Compiling reports for project reviews
• Arranging meetings, including room bookings, equipment, and refreshments
• Handling travel arrangements such as flights, hotel bookings, and visas
• Managing expense sheets in e-tools
• Diary management and scheduling
• Preparing agendas, writing meeting minutes, and creating PowerPoint presentations
• Managing purchase requests and invoice payments
• Providing onboarding support for new team members
• Supporting critical tasks for key project milestones
• Building and publishing a quarterly newsletter
• Leading the organization of specific communication events
• Maintaining project KPI dashboards and leading improvement initiatives
• Updating the Project Management Plan and other relevant project plans
• Planning project activities in Norway What We're Looking For
• Bachelor's degree
• Very good command of written and spoken English
• Experience using corporate intranet software to book travel
• IT skills – proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong relationship-building and communication skills
• A team-oriented and customer-focused mindset
• Autonomy, initiative, and the ability to anticipate and solve issues
• Experience in project management in an industrial environment is desirable
• Rigorous and structured approach with a strong sense of anticipation
• Positive attitude, curiosity, and high energy levels
• Thriving in a dynamic, fast-paced environment with tight deadlines
• Fast learner with the ability to handle complexity and go the extra mile
• Willingness to collaborate with a diverse team of stakeholders
• Comfortable working in a highly international and multicultural environment Nice to Have
• Not specified in the posting