Project Administrator

Project Administrator

Location: Dallas TX

Onsite

Requirements

• Hybrid onsite 3x a week

• Compensation Range: $45-50/hr

• Introduction

• Our client is seeking an experienced Project Administrator to support the financial, resource, and operational management of multiple Corporate IT projects. This role will work closely with IT Project Managers, Resource Managers, Finance, and other stakeholders to maintain accurate project data, monitor budgets and forecasts, and ensure resources, expenses, contracts, and project timelines are properly managed.

• The ideal candidate is highly organized, proactive, and comfortable working with project financials and resource data. This individual should be able to recognize discrepancies, anticipate upcoming needs, and independently follow up on issues that could affect project costs, timelines, or staffing.

• Day-to-Day Responsibilities

• Set up and maintain technology projects within project management and financial systems.

• Maintain project forecasts and update financial projections based on actuals, staffing changes, timelines, and anticipated expenses.

• Track time and materials, timesheets, expenses, travel, and other project-related costs.

• Monitor purchase orders, commitments, and project funding to ensure costs are accurately captured.

• Review SOWs for scope, staffing, rates, milestones, funding, and contract dates.

• Monitor upcoming project and SOW expiration dates and coordinate with Project Managers on extensions, renewals, or closeout activities.

• Identify and investigate budget variances, missing costs, resource gaps, and other discrepancies.

• Partner with Project Managers to assess the financial impact of changes to scope, staffing, timelines, or go-live dates.

• Prepare project financial and resource reporting for IT leadership and stakeholders.

• Support project closeout by reconciling resources, time, expenses, commitments, and final costs.

• Maintain accurate project documentation and ensure project and financial information remains current.

• Required Skills & Qualifications

• 5+ years of experience in Corporate IT project administration, IT PMO, project controls, or a related field.

• Experience supporting multiple technology projects through the full project lifecycle.

• Strong understanding of project financial management, including forecasting, actuals, cost tracking, and variance analysis.

• Experience managing resource allocations, T&M projects, timesheets, expenses, SOWs, and purchase orders.

• Strong Excel skills with the ability to analyze and reconcile project and financial data.

• Ability to understand the cost impact of changes to project scope, resources, schedules, and delivery dates.

• Strong organizational skills with the ability to manage multiple projects and competing priorities.

• Excellent communication and follow-up skills when working with Project Managers, Finance, resource managers, and other stakeholders.

• Proactive problem-solver who can identify missing information, discrepancies, and potential issues independently.

• Self-motivated and curious, with the ability to research and resolve questions without requiring step-by-step direction.

• Preferred Skills & Qualifications

• Experience supporting an enterprise IT PMO or Corporate Technology organization.

• Familiarity with project management, resource management, ERP, or financial systems.

• Experience supporting application development, infrastructure, cybersecurity, data, or other technology initiatives.

• Experience with budget-to-actual reporting, project forecasting, and financial analysis.

• Background working in professional services or time-and-materials environments.

• TECH

• LI-MB2

• LI-Dallas

• EEO Statement

• The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain and not a domain with an alternative extension like .net, .org, or .jobs.

• The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.