Project Administrative Assistant

Project Administrative Assistant We are looking for a detail-oriented Project Administrative Assistant to provide part-time support for a major organizational project in Virginia Beach, Virginia. In this role, you will help keep project activities organized by coordinating schedules, maintaining records, and supporting clear communication across the team. This position is well suited for someone who thrives in a collaborative environment, manages multiple priorities effectively, and takes pride in accurate, timely administrative work.

Responsibilities

• Organize project meetings, workshops, and training events by managing calendars, confirming attendance, and preparing logistics and supporting materials.
• Capture discussion points, document decisions, and monitor follow-up items so the project team has clear next steps after each meeting.
• Maintain orderly project files, templates, and reference materials within shared collaboration platforms such as Microsoft Teams and SharePoint.
• Assist project leads by tracking deadlines, deliverables, schedules, and routine administrative tasks that help keep work moving forward.
• Develop and format presentations, status reports, correspondence, and other materials used for project communication.
• Provide onboarding coordination for team members, consultants, and contractors by preparing information and supporting their transition into the project.
• Support document review and approval workflows by monitoring revisions, organizing feedback, and preserving version accuracy.
• Contribute to project-related administrative operations, including purchasing support, coordination tasks, and assistance to project leadership involved in the Oracle Fusion Cloud implementation.
• At least 3 years of experience in administrative support, office coordination, or a similar role.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills.