Project Administrative Assistant

Job title: Project Administrative Assistant

About the Role We are seeking a Project Administrative Assistant to support key initiatives with two project teams. This long-term contract role focuses on maintaining accurate client records and supporting documentation workflows, requiring strong organization, sound judgment, and a genuine interest in community-based services.

What You'll Do

• Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve.
• Scan, upload, label, and track documentation to support consistent recordkeeping across project activities.
• Provide general administrative support such as data entry, document preparation, copying, filing, and routine correspondence.
• Assist two project teams with scheduling, coordination, and day-to-day office tasks that keep operations running smoothly.
• Research community-based resources, including housing options, shelter programs, healthcare services, employment support, and other local assistance programs.
• Help connect team members and clients with urgent support services when immediate needs arise.
• Communicate professionally with staff, partners, and callers while handling inbound inquiries and front-office style administrative tasks.
• Support project leadership with organized reporting materials and other administrative deliverables as needed.

What We're Looking For

• Bachelor's degree preferred in social work, human services, public administration, or a related field.
• Prior experience in administrative support, office coordination, data entry, or receptionist-related duties.
• Strong written and verbal communication skills with the ability to interact effectively with diverse individuals.
• Proficiency in Microsoft Office and confidence working with digital documents and electronic files.
• Ability to manage tasks independently while also collaborating effectively with a multidisciplinary team.
• Valid driver’s license and reliable transportation.
• All candidates are required to undergo screening and meet driving approval requirements set by the organization’s insurance carrier.
• Familiarity with local social service or community resource networks is preferred.

Nice to Have

• Familiarity with local social service or community resource networks is preferred.

Compensation & Benefits

• Salary: $22-$25 per hour. Onsite contract/temporary role in Santa Barbara, CA. Benefits include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in the company 401(k).