Project Accountant / Billing (Working Capital Specialist)

Job Summary

We are looking for a Project Accountant (Working Capital Specialist) who are financial specialists who report to the Director of Project Accounting and provide pre-billing information for project managers to review. In this role, you will prepare invoices for all our customers and contractors.

Job Details

• Work Arrangement: Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City)
• Work Schedule: 10:00 PM to 7:00 AM (Manila Time)
• Following selected PH Holidays

Job Responsibilities

• Oversee project billing and accounting-related tasks on all projects to which you are assigned

• Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws

• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos

• Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices

• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.

• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials

• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project

• Process credits on erroneous invoices

• Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing

• Serve as a point of contact for general contractors and customers relating to the billing and funding of projects

• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation

• Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding

• Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including:

• Resolve unapplied cash weekly that cannot be identified

• Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment

• Escalate delinquent accounts and drive resolution through structured collection strategies

• Maintain accurate notes and aging statuses within internal systems

• Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts

• Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks

• Analyze and resolve any unfinished accounting activities to allow the close of projects

• Closely follow and comply with deadlines for end-of-month/quarter processes

• Participate in gathering supporting documentation for end-of-year audits

• Attend and participate in weekly team meetings held by the Director of Project Accounting

• Mentor existing and train new team members in all areas of expertise

Qualifications

• Bachelor’s Degree in Accounting or a related field

• 2–5 years’ experience as a Project Accountant or similar role

• Extensive experience in project invoicing and billing

• Excellent communication skills for effective collaboration and client services

• Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is highly desired

• Familiarity with construction estimation materials and or Quantity Surveying.

• Experience with Textura, GC Pay, and Procore

• Experience in AIA, G702/G703, or Progress Billing

• Strong familiarity with project contracts and change orders