About this role
Summary
The Programme Officer serves as a pivotal coordinator for the Y-CLAP initiative, managing daily operations to ensure the successful execution of all programme activities. This position demands a detail-oriented professional capable of aligning participant engagement, facilitator schedules, and logistical arrangements with the approved work plan, quality benchmarks, and strict deadlines. The role is essential for maintaining operational flow and delivering high-impact civic leadership training.
Responsibilities
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Oversee the comprehensive execution of the Y-CLAP work plan.
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Manage the full lifecycle of participant involvement, including recruitment, onboarding, and ongoing engagement.
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Maintain accurate records within participant databases and programme management systems.
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Liaise with facilitators, mentors, guest speakers, and technical experts to ensure seamless collaboration.
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Facilitate the delivery of the three-week Civic Leadership & Advocacy Academy.
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Organize learning assignments, educational activities, and methods to sustain participant involvement.
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Assist in the selection and onboarding process for the 10 designated Civic Fellows.
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Handle logistical planning and execution for the Advocacy Design Lab.
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Prepare for and support the delivery of the Civic Leadership Convening scheduled for 22 October.
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Manage communication channels with participants, partners, facilitators, and key stakeholders.
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Monitor programme progress against established timelines and deliverables.
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Coordinate procurement, administrative tasks, and logistical support.
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Identify operational challenges and promptly report them to the Programme Manager.
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Draft programme reports, meeting minutes, and essential documentation.
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Facilitate post-Convening mentorship and advocacy implementation efforts.
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Collaborate with Communication and Monitoring & Evaluation Officers to ensure accurate documentation of programme data.
Requirements
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Proven ability to deliver programme components on time and with high quality.
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Strong track record in managing participant engagement and retention.
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Demonstrated competence in coordinating complex logistical and administrative tasks.
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Experience ensuring the successful delivery of training academies and design labs.
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Ability to execute convenings and events smoothly.
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Skill in fostering effective coordination with diverse stakeholders.
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Capacity to achieve all planned programme outputs and deliverables.