Programme Office Support

Programme Office Support

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Customer

Western Cape

Location

Fixed-Term-Contract

3 Years

HDAWCPC001

Reference

R394 200 – R492 750 (All-inclusive Salary Package)

Salary

Responsibilities

• Programme office support Management

• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment.

• Assisting with the logistics of site office set up and maintenance requirements ate these offices.

• Managing office procurement requirements.

• Design and implement business continuity procedures to ensure business stability in the event of a crisis.

• Attend to health and safety requirements within the office environment.

• Document Management

• Discover more

• ICASA jobs

• Office admin jobs

• Career advice services

• Facilitate the gathering of relevant information and reports of each programme.

• Oversee storage and maintenance of existing documents within the document management system.

• Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.

• Monitor and update store information and data.

• Maintain database of service providers, clients and other key stakeholders.

• Reporting

• Compile regular Technical Status Report.

• Complete electronic document management system reporting.

• Develop Office Business dashboard/scorecard.

• Develop and Complete Learning s (lessons learnt) Report where / when required.

• Compile Expanded Public Works Report (EPWP) Reports where / when required.

• Compile Portfolio Management Office (PMO) Reports where / when required.

• Complete Programme Project Reports.

• Knowledge Management

• Coordinate and monitor framework for documenting learning’s /lessons learnt. (Quarterly reporting).

• Monitoring and evaluation of information from various departments within the programmes.

• Provide quality analysis of information from departments to provide relevant reports, proposals & recommendations to Regional Manager / Head: National Programme Design and Management.

• General Programme operational support

• Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR.

• Creation and implementation of a system that create accessible information to all users within the various programmes.

• Provide operational and administrative support to the regional offices when required.

• Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management.

• Liaison and facilitation of relationships with stakeholders including service providers and government officials with Regional Manager / Head: National Programme Design and Management.

• Sourcing and booking venues and meetings rooms when required.

• Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.

• Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required.

• Ensuring smooth running of event and quick resolution of any issues on the day.

Requirements

• Grade 12.
• Relevant Admin or Business administration qualification (national diploma).
• 5-8 years’ experience in similar role.
• Competent in MS Office package, Outlook, Excel, PowerPoint , Project and Word.
• Experience in basic management.

When submitting your application for a position, please adhere to the following:

• CVs received after the closing date will NOT be considered.

• The Job Title and Reference number for the relevant position must appear in the subject line of your application.

• The CV must be in PDF format.

• Copies of all qualifications must be provided.

• Copies of identity document must be provided.

• Two contactable references must be provided.

• Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

• The HDA is an equal opportunity employer

• Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females

• South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

• We thank all applicants for their interest.

• Communication will be conducted with short-listed applicants only.

• The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

• Closing Date

• 21/10/2026