Programme Associate, (G-6)

UNICEF Viet Nam Vacancy

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Contract type

• Temporary Appointment

Locations

East Asia and Pacific Region

• Viet Nam

Functional Area

Programme

• Programme Management

Position level

• G-6

Programme Associate, (G-6), TA, 5 months, #00139007, Ha Noi, Viet Nam, APR (Open to Viet Nam Nationals Only)

Apply now Job no: 596832

Contract type: Temporary Appointment

Duty Station: Hanoi

Level: G-6

Location: Viet Nam

Categories: Programme Management

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Future

How can you make a difference?

Viet Nam is highly vulnerable to climate change and increasingly frequent and severe disasters, including typhoons, floods, landslides, droughts and extreme weather. These events cause loss of life, damage infrastructure and essential services, and disproportionately affect vulnerable children and communities.

Climate and disaster risks threaten children’s access to safe water, nutrition, health care, education and protection, while increasing risks of displacement, violence, exploitation and poverty. Recent major disasters have demonstrated the growing need to strengthen preparedness, emergency response and longer-term resilience.

UNICEF works with the Government and partners to protect children from climate, disaster and environmental risks by linking humanitarian response with disaster risk reduction, climate resilience and sustainable development. Guided by the Convention on the Rights of the Child and UNICEF’s equity approach, particular attention is given to the most vulnerable and disadvantaged children and families.

Job organizational context:

UNICEF Viet Nam is preparing for implementation of its 2027–2031 Country Programme, including Result Area 3: Child-centred Climate, Disaster and Environmental Action. The programme portfolio brings together work on climate change, disaster risk reduction and emergency preparedness and response, climate-resilient essential social services, environmental health and WASH.

Effective delivery of this portfolio requires timely and accurate financial management, budget and grant monitoring, support to implementing partners, cash transfer management, transaction processing and financial reporting, including the ability to respond rapidly during emergencies.

Pending completion and approval of the Country Office organisational review for the new Country Programme, the Programme Associate (Finance and Programme Support), GS-6, will provide temporary programme finance, grant management and administrative support to transition the portfolio into Result Area 3. The position will help ensure continuity of programme implementation, sound financial management, compliance and accountability during the transition to the 2027–2031 Country Programme.

Purpose for the job:

Under the supervision of the Programme Specialist, CCDRR-Emergency, the Programme Associate provides financial, budget, grant, partner-management and administrative support to UNICEF’s climate, disaster risk reduction, emergency, environmental health and WASH portfolio transitioning into Result Area 3.

The incumbent supports programme planning, implementation, monitoring and reporting by ensuring accurate and timely processing and tracking of programme resources; monitoring budgets, grants and expenditures; supporting DCT and HACT processes; maintaining financial and programme records; preparing financial analyses and reports; and supporting implementing partners to comply with UNICEF financial requirements.

The Programme Associate works closely with programme colleagues and with Operations, Supply, Partnerships and other relevant Country Office teams to facilitate efficient programme delivery and accountability for results. During emergencies, the incumbent provides surge financial and administrative support, including rapid transaction processing, cash and supply tracking and financial reporting.

• Project Management and Implementing Partnership Coordination
• Support overall project planning, execution, and monitoring for assigned initiatives
• Assist in establishment and operationalizing implementing partnership management functions by coordinating the processes required for risk assessments (Due Diligence, PSEA and Micro-Assessment, Spot checks)
• Work with Programme Managers, Partners and relevant stakeholders in ensuring Funding Authorization and Certificate of Expenditures (FACE) requests submitted are aligned with the project workplan and processed timely.
• Monitors prompt liquidation of Direct Cash Transfer (DCTs).
• Data Management, Analysis & Reporting
• Contribute to collecting and analyzing qualitative and quantitative programme data to support evidence-based decision-making.
• Generate regular reports, dashboards and presentations on key performance indicators and donor reporting.
• Support the application of digital and AI tools for synthesizing complex data and creating actionable insights for statutory reports, dashboards and presentations on key performance indicators.
• Grant Management, Budget Monitoring and Reporting
• Regularly track budget allocations, expenditures and monitor grant utilization for the section and individual grants using relevant systems (e.g., SAP).
• Contribute to grants management, monitor their expiry, and support reprogramming or extension processes.
• Prepare periodic and ad-hoc grant management reports for supervisors, programme leads and for donor reporting.
• Facilitate generating funds utilization report to track expenditures and commitments.
• Contribute to the development of funding proposals and the preparation of statutory reports, ensuring timely submissions.
• Digital Innovation & Operational Efficiency
• Use AI, automation tools and digital platforms to streamline repetitive tasks, such as data analysis and report generation.
• Serve as a resource for digital platforms (e.g., SAP, Service Gateway, Power BI, Sharepoint) within the section.
• Safeguard sensitive data and ensure adherence to UNICEF’s data privacy and digital workforce guidelines.
• Communication, Knowledge Sharing and Dissemination
• Draft clear and well-structured communication to share reports, briefs, and knowledge products for internal and external use.
• Maintain effective document repository systems and Sharepoint for digital and physical programme documentation.
• Contribute to knowledge generation and documentation of lessons learned and good practices.
• Support onboarding of new colleagues and knowledge transfer within the team.
• Capacity Building & Event Coordination
• Support the organization of capacity development activities, workshops and field missions.
• Assist in preparation and dissemination of background materials, track logistics, coordinate vendor engagement and liaise with participants.
• Flexibility & Surge Support
• Adapt to shifting programme needs and provide support during emergency responses, surge deployments or re-prioritization events.
• Liaison with focal points and provide backup support to other programme sections to ensure business continuity and team support.

If you would like to know more about this position, please review the complete Job Description here: Programme Associate G6 DRRCC (2).pdf

To qualify as an advocate for every child you will have… Minimum requirements:

• Education: Completion of secondary education is required.
• Work

Experience

• Minimum six (6) years of administrative or clerical work experience is required.
• Skills: Project Management - Create project plans, objectives and deliverables; Track and organize resources like time, budget, and team efforts; Identify and report potential risks for further guidance. Collaboration - Navigate organizational dynamics and adapt behavior to respond to different situations; respectfully and persuasively to suit different audiences; Write clear, concise and well-structured reports and documents using appropri