About this role
Job Profile:
This role will focus on financial documentation and archiving financial documents. He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored.
Job Role:
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Conduct daily follow up on finance documents generated by project staff and HQ Accountants.
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Capture all Financial Documents for all transactions on the Project from the point of project initiation.
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Confirm, using relevant checklist that the generated document/s for each transaction type is complete and processed accordingly.
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Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes.
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Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
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Preserve the archived documents in manner conducive for immediate and future references.
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Share the archive documents with relevant units of the SFH finance unit on request.
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Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in acceptable format.
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Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document friendly condition.
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Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as at when required
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Ensure all documents are properly coded
Requirements
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Requirements
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· Higher National Diploma or BSc in Accounting, Library Science or related
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field of study
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· Minimum of 2 years working experience (NYSC inclusive)
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· Good IT skills and interest in
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applying digital technology to archiving.
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· Genuine interest in history and in
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preserving records for posterity.
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· Competence for administrative
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procedures project management skills.
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· Good communication skill to relate to
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and encourage a range of users.
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· Attention to details and accuracy.
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· Logical approach to work of
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identification and classification.
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· Good written and oral communication
skills
- · Good presentation and interpersonal
skills
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· High sense of responsibility.
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· Self-starter
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· Planning and organisational abilities