Program Manager, Graduate Medical Education Training Program

Program Manager, Graduate Medical

Education

• Training Program

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• Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

• The College of Medicine at Florida Atlantic University is seeking a Program Manager, Graduate Medical Education (GME) to ensure compliance with ACGME requirements and manage programs, projects, or academic support service functions. Works closely with Director(s), faculty, and staff in program planning and development of the program's academic and clinical requirements to ensure accreditation standards are achieved and maintained.

• Responsibilities include: reporting to the Designated Institutional Official, Director(s), Department Chairs, and Senior Program Coordinators; coordinating departmental recruitment, managerial, and financial functions and medical education curriculum coordinators; resolving problems and communicating issues of concern to appropriate higher-level authority. This role is based at off-campus locations and may require travel to multiple sites.

• Summary of

Responsibilities

• Coordinate the day-to-day operations of complex, multi-site, community-based programs, plan and execute Workday processes, plan and manage orientation activities for selected training candidates including onboarding, licensing, credentialing, badging, IT access, and coordination of participating-site credentialing and orientation. Coordinate recruitment and selection process, including application collection, venue reservations, faculty assignments, candidate appointments, virtual platform management, marketing content, and oversee day-of recruitment itineraries. Deliver onboarding requirements and credentialing processes for trainees, including collecting documents, creating positions, and disseminating trainee demographics to key program contacts at participating hospitals. Maintain program block rotation schedules in collaboration with program directors and faculty. Manage electronic information systems for data collection and reporting including ACGME Web ADS, ABMS tracking, NRMP, GME Track, and program websites; ensure accurate program and trainee data. Manage evaluations for program, faculty, and trainees; track and alert the director to evaluations of concern. Manage curricular and extracurricular activities such as didactics, well-being initiatives, retreats, seminars, and programming. Manage budget creation, allocations, expense tracking, and reconciliation. Maintain accreditation data for programs, including recruitment of faculty, staff, and trainees. Assist the Directors in responding to and resolving trainee issues, including due process facilitation, record collection, scheduling, and documentation for accrediting and licensing agencies. Plan, facilitate, and manage matriculation and off-boarding activities for departing trainees, including device collection and records completion. Maintain confidential files in accordance with regulatory guidelines. Assist in preparing letters of verification for alumni. Execute data management and reporting tasks as directed by the GME Director and DIO, as well as other agencies. Attend GMEC and GME coordinator meetings and national meetings of GME administrators. Proctor training examinations as applicable. Perform other duties as assigned.

• Benefits and Perks: FAU offers excellent benefit packages including medical, dental, vision, life insurance, flexible spending, EAP, and more; state retirement options; PSLF program; sick leave pool; paid time off; personal day; holidays; volunteer service day; Employee Educational Scholarship Program after six months. For details visit FAU benefits page. Explore Living in Palm Beach County resource link.

• Minimum

Qualifications

• A bachelor’s degree and 1 year of experience, or a high school diploma and 5 years of experience. Equivalent substitutions allowed. Valid Florida Driver's License required.

Preferred Qualifications:

• Experience in a higher education, medical school, or hospital setting

• Ability to collaborate with all levels of faculty, staff, and students

• Exceptional verbal and written communication skills

• Proficiency in Microsoft Office programs (Word, Outlook, PowerPoint, Excel)

• Exceptional customer service, organizational and time management skills

• Salary: $66,560 - $76,000 Annually

• College or Department: COM: GME Program Administration

• Location: Clinical - Off Campus Location (COM use only)

• Work Days and Hours: Monday – Friday, 8 a.m - 5 p.m. Some evenings and weekends as needed.

• Application Deadline: 2026-11-12

• Special Instructions to Applicant: This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

• Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

• Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

• Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check, motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

• For accommodation information, contact the Office of Civil Rights and Title IX.