Program Delivery Analyst

Schmidt Sciences is seeking a driven and detail-oriented Program Delivery Analyst to support operations across the Bioscience Center, focusing on program and grants management, tracking gifts and grants throughout their lifecycle, and assisting the awardee community. The Analyst will support new and existing programs within the Bioscience Center and collaborate with the Schmidt Science Communications team on contracts, grants management, and outreach coordination. Reports to the Biosciences Manager of Program Delivery.

What You'll Do

• Input and maintain accurate grants and gifts data in the grants management system, including timely data entry and updates across Bioscience programs and the Communications team's microawards.
• Support due diligence processes for grants and gifts, including documentation review and coordination with internal teams (finance, legal, and grants management teams).
• Assist with implementing internal processes during program launch, selection, and award phases, including budgets, contracting, and grant administration.
• Contribute to financial tracking and reporting by supporting budget documentation, milestone tracking, and outcome documentation.
• Facilitate seamless collaboration with key stakeholders, including Communications, Community, Grants Management, Legal, Accounting, and Finance teams, to optimize the impact of the Bioscience team's endeavors.
• Support Direct Project Expenditure (DPE) tracking—including contracts, travel, and reimbursements.
• Ensure team understanding of and compliance with internal processes during program implementation, including budgets, contracting, and grant administration.
• Working in collaboration with Bioscience Center colleagues, support tracking and synthesis of project data across all Center initiatives, including collating reports, key outcomes, and data to accurately assess impact.
• Develop and refine operational tools, templates, and process tracking systems across the Bioscience and Communications portfolio.
• Maintain accurate awardee and reporting data within internal tracking systems.
• Assist in the selection and award process, including organizing application materials and supporting award execution steps.
• Assist with awardee-centered events and convenings.
• Oversee the inventory and distribution tracking for the Communications team's promotional merchandise.
• General project management and scheduling for the Communications team.
• Assist with routine CMS updates and partial website management, including uploading and maintaining cohort photos, biographies, and other standardized web content.
• Provide awardee and science advisory board community management and support.
• Align and work closely with internal stakeholders to support Schmidt Sciences' goals.
• Create and coordinate program communications, including arranging meetings with awardees and advisory board members as needed.
• Work with our communications team to develop materials to publicize the accomplishments and impact of our Bioscience awardees.
• Support the program and community team in event planning and execution of convenings and other events.
• Be familiar with and an advocate for awardee needs and problems, and serve as the first point of contact with awardees for resolving operational, administrative, and financial issues.
• Analyze feedback to identify trends and areas for improvement (e.g., processes, tracking, metrics), and work with the team to implement changes that enhance community engagement and satisfaction.

What We're Looking For

• Strong organizational and project coordination skills, with attention to detail and follow-through across multiple concurrent workstreams.
• Experience supporting or managing collaboration across multiple internal and external stakeholders, including comfort with matrix reporting structures.
• Demonstrated ability to manage both tactical execution and strategic documentation simultaneously—this role requires holding both levels at once.
• Familiarity with awardee engagement or support, including coordinating events, communities, or convenings.
• Excellent interpersonal skills and ability to work collaboratively across cross-functional teams.
• Clear written and verbal communication skills, including the ability to draft awardee-facing and partner-facing communications.
• Self-starter with the ability to take ownership of tasks and drive execution with limited oversight.
• Familiarity with awardee engagement or support, including coordinating events, communities, or convenings.