About this role

Program Coordinator, Integration & Early Talent

The Opportunity:

We are seeking an enthusiastic and highly motivated Integration & Early Talent Coordinator to assist our Culture, Engagement & Learning team. This role will support a fast-paced team leading onboarding and early talent programs. This role requires creative-thinking, project management and detail-orientation.

Support pre-onboarding and onboarding activities for new employees, from accepted offer through their initial integration.
Coordinate with Talent Acquisition, People Operations, IT, hiring managers, and other partners to help ensure new hires are prepared for their first day.
Maintain onboarding trackers, checklists, employee records, and HR system information.
Coordinate pre-onboarding swag and welcome kits, including inventory, ordering, assembly, and shipping.
Provide logistical support for new-hire orientation sessions, including scheduling, preparing materials, tracking attendance, and sending follow-up information.
Provide administrative and logistical support for internship, fellowship, co-op, and capstone student programs, including schedules, communications, events, and participant resources.
Provide administrative and coordination support for other employee integration, engagement, and initiatives as needed.

Required Skills, Experience and Education:

Bachelor’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field, or an equivalent combination of education and relevant experience.
A minimum of two years of experience in human resources, recruiting, program coordination, event coordination, or administrative support.
Strong organizational skills with the ability to coordinate multiple activities, meet deadlines, and maintain accurate records.
Effective written and verbal communication skills, with a professional and service-oriented approach.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to collaborate effectively with employees, managers, and cross-functional teams.
Demonstrated discretion when handling confidential employee and business information.
Strong attention to detail, follow-through, and willingness to learn new systems and processes.
This position is onsite, based in Redwood City

Preferred Skills:

Previous work experience supporting onboarding, human resources, recruiting, or student programs.
Familiarity with Workday a plus.
Graphic design or content design experience a plus
Experience using Articulate Rise a plus
Experience using Canva is a plus.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

Fraud Alert

Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official domain and not a domain with an alternative extension like .net, .org or .jobs.

Program Coordinator, Integration & Early Talent

About this role

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