Program Assistant

Taylor University

The Program Assistant serves as the primary administrative and operational support professional for the Department of Music, Theatre, and Dance, with a primary focus on the music program. As the sole full-time administrator supporting music operations, this position oversees day-to-day departmental functions, facility scheduling and management, budget administration, adjunct faculty support, student employee supervision, recruitment coordination, accreditation support, and event logistics. The Program Assistant plays a vital role in ensuring the effective operation of academic, performance, and co-curricular activities while providing exceptional service to faculty, staff, students, prospective students, and external partners.

Duties and Responsibilities

This position is primarily responsible to:

• Testify to personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice our Life Together Covenant, and both personally agree with and support the Foundational Documents of Taylor University.

Department Operations & Administration

• Coordinate daily administrative operations for the Department’s music programs.
• Manage departmental records, communications, and confidential information.
• Serve as the primary point of contact for students, faculty, and visitors.

Scheduling & Facility Management

• Coordinate academic, rehearsal, performance, and event schedules using university scheduling systems.
• Manage the use and scheduling of departmental facilities, including classrooms, practice rooms, and performance spaces.
• Oversee key control, equipment usage, and facility-related operational needs.

Faculty, Student & Personnel Support

• Coordinate administrative processes for adjunct faculty, including teaching schedules, onboarding, and policy communication.
• Supervise student employees and oversee student employment documentation and timekeeping.
• Provide administrative support to faculty and assist students with program-related questions and services.

Event, Recruitment & Program Coordination

• Coordinate concerts, performances, tours, auditions, recruitment activities, and special events.
• Arrange travel, lodging, transportation, itineraries, and required university documentation for departmental programs.
• Support departmental communications, publicity, and prospective student engagement efforts.

Budget, Reporting & Compliance

• Support departmental budgeting, purchasing, and financial recordkeeping.
• Assist with accreditation, assessment, reporting, and data collection activities.
• Maintain departmental records and ensure compliance with university policies and procedures.
• Other Duties as assigned

Typical Qualifications

Education & Experience

• Two to five years of professional administrative support, office management, event coordination, or related experience, required.
• Bachelor’s degree, preferred.

Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Ability to prioritize competing deadlines and adapt to changing needs.
• Customer-service orientation and commitment to supporting students, faculty, and visitors.
• Strong problem-solving and critical-thinking skills.
• Ability to coordinate complex events, travel, and scheduling arrangements.
• Ability to work collaboratively with faculty, staff, students, and external partners.
• Proficiency in technology systems used for scheduling, budgeting, communications, and record management.

Supplemental Information

• Physical Demands
• Ability to move equipment, supplies, and event materials weighing up to 25 pounds.
• Ability to navigate campus, and use office equipment for extended periods.
• Work Environment
• Work is normally performed in a typical interior / office work environment.
• Occasional evening, weekend, and travel commitments.
• Environmental Conditions
• No or very limited exposure to physical risk.

01

Please use this link (https://www.taylor.edu/_docs/about/offices/registrar/undergrad-catalog/foundation.pdf) to navigate to the Taylor University website to review the following documents, which are part of our Foundational Documents:

• Mission Statement
• Statement of Faith
• Sanctity of Life Statement
• Statement on Human Sexuality
• Multicultural Philosophy Statement
• Yes, I have read this page in its entirety and understand its contents
• No, I have not read this page in its entirety or I do not understand its contents.

02

In reference to the Foundational Documents: Do you personally support these statements to be your own example of belief, and if hired by Taylor University, would you agree to abide by the Life Together Covenant, Sanctity of Life Statement, the Statement on Human Sexuality, the Statement on Multicultural Philosophy, Taylor University Mission Statement, and Statement of Faith?

• Yes
• No

Required Question