Program Assistant at UD Botanic Gardens

Job title: Program Assistant at UD Botanic Gardens

About the Role The Program Assistant supports the Program Manager to deliver high-quality programs and enhance visitor and volunteer experiences at the UD Botanic Gardens. The role involves coordinating educational programs, plant sales, volunteer engagement, marketing, and daily administrative operations to advance the Gardens' mission.

What You'll Do

• Assist with logistics for lectures, workshops, and on-site events.
• Book group guided tours.
• Draft, edit, or format educational handouts and presentation materials.
• Organize inventory, pricing, signage, and support plant sales; assist with sale setup, staffing, and breakdown.
• Support current volunteer communications, onboarding new volunteers, track hours, and assist with recognition.
• Contribute to newsletters, flyers, signage, and event promotions; help maintain the UDBG website (calendar, plant lists, educational content).
• Monitor general office email and assist with ordering office and event supplies.
• Other duties as assigned based on business needs.

What We're Looking For

• Strong organizational and time management skills, with ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills with ability to communicate professionally across diverse audiences (volunteers, visitors, faculty, students, staff, community).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to lift up to 25 pounds and assist with event and plant sale setup and breakdown.
• Flexibility to occasionally work evenings or weekends for special events.
• Interest in horticulture, public gardens, or environmental education.

Nice to Have

• Experience with event planning, program coordination, or customer service.
• Familiarity with website content management systems and social media platforms.

Compensation & Benefits

• Estimated Pay: $18.00 - $20.00/hour based on experience.
• Schedule: On average, 8 hours weekly (not to exceed 420 hours annually). Flexible weekly schedule depending on the season and business needs.
• Location: Hybrid position; on-site at the UDBG Office located in South Greenhouse, Room 102, 211 Roger Martin Lane, Newark, DE.
• Anticipated Start Date: September 8, 2026.
• Note: Applications close Open until filled.