Prog Specialist, Workforce Dev

Prog Specialist, Workforce Dev

The Utah Clinical and Translational Science Institute ( CTSI ) is seeking a collaborative, organized, and innovative Program Specialist to support the development of the next generation of clinical researchers and healthcare innovators through the MSCI program, the Boosting Engagement through Experiences in Science BEES program, and related workforce development initiatives.

This position coordinates the day-to-day operations of these educational programs and serves as a key resource for students, faculty, and program participants. The Program Specialist works closely with faculty directors to support program administration, student engagement, outreach efforts, reporting, and continuous improvement activities.

This role is an excellent opportunity for someone who enjoys working in higher education, supporting student success, coordinating complex programs, and contributing to the development of the next generation of clinical researchers and healthcare innovators.

About the Utah CTSI

The Utah Clinical and Translational Science Institute supports researchers, trainees, clinicians, and community partners in advancing discoveries that improve health. Through innovative training, research support services, and collaborative partnerships, the CTSI helps accelerate the translation of scientific discoveries into real-world impact.

Responsibilities

This position offers a rare opportunity to work at the intersection of education, research, innovation, and workforce development. You’ll help support:

• Graduate students and faculty pursuing education in clinical and translational research through the MSCI program.

• High-school students participating in the BEES program.

• Faculty leaders dedicated to developing the next generation of scientists, clinicians, and research professionals.

• CTSI initiatives that accelerate discoveries from research into improved health outcomes.

• Your work will directly contribute to preparing future researchers and innovators to address complex health challenges and advance scientific discovery.

Your responsibilities will include:

• Coordinate day-to-day Program operations for the MSCI and BEES programs and other CTSI workforce development activities.

• Serve as a primary resource for students and faculty regarding Program requirements, course offerings, policies, procedures, and deadlines.

• Support Program students and participants by providing guidance, information, and referrals as appropriate.

• Coordinate Program meetings, events, communications, and activities involving faculty, students, staff, and community partners.

• Maintain MSCI and BEES program records and tracking systems for participant outcomes, alumni engagement, and program accomplishments.

• Generate MSCI student progress reports as requested by the faculty directors to support student progress and retention.

• Assist with outreach, recruitment, and marketing efforts to promote workforce development offerings.

• Support Program evaluation and continuous improvement efforts by collecting and tracking participant feedback and action items.

• Collaborate with faculty directors to prepare annual progress reports, institutional graduate program reviews, and other Program documentation.

• Assist faculty directors with Program budgeting, expenditure tracking, and coordination of contracts and service agreements.

• Monitor relevant University and NIH policies and help ensure Program compliance.

• Other duties as assigned.

• Minimum Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Program Specialists, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

• Program Specialists, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

• Preferences

• Applicants are asked to describe their experience as it relates to the following areas in a cover letter. Strong candidates will have demonstrated experience in several of these areas.

• Academic program administration

• Student services or student support

• Learning management systems and online education platforms

• Graduate education policies and procedures

• Health science or research environments

• Data tracking, reporting, and analysis

• Event planning and program coordination

We are seeking someone who is:

• Highly organized and able to manage multiple projects simultaneously

• Skilled at building productive relationships with broad stakeholders

• Comfortable working independently while collaborating across teams

• Passionate about education, mentorship, and workforce development

• Proactive in identifying opportunities for program improvement

• An effective communicator who can engage students, faculty, and institutional partners

• Type Benefited Staff

• Additional Information

• The University is a participating employer with Utah Retirement Systems. Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement. This position may require the successful completion of a criminal background check and/or drug screen.

• The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

• Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

• Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

• To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information can be located at the University.