Procurement Specialist

Procurement Specialist

Summit Recruitment Africa

Our client is seeking a highly organized and detail-oriented Procurement Specialist to manage sourcing, purchasing, vendor relations, compliance, and logistics coordination.

The role ensures the responsible use of ministry resources by securing high-quality goods and services at the best value while maintaining strong controls, audit readiness, and ethical standards.

Key Responsibilities

• Source, evaluate, and maintain a prequalified vendor list for major procurement categories

• Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money

• Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance

• Convert approved requisitions into POs and ensure correct specifications and delivery timelines

• Enforce three-way matching (PO, delivery note, invoice) prior to payment processing

• Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT)

• Ensure compliance with procurement policies, donor requirements, and anti-corruption standards

• Support audits with complete procurement files and compliance evidence

• Coordinate deliveries with departments and ensure timely GRN completion

• Manage warranty issues, returns, and after-sales follow-ups with suppliers

• Key Qualifications

• Diploma or Degree in Procurement, Supply Chain, Business, or a related field

• CIPS or KISM certification (full or partial) is an added advantage

• Minimum 3 years’ procurement experience in Kenya (NGO, education, ministry, or SME preferred)

• Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements

• Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus

• Excellent communication skills in English and Swahili

• Integrity, strong ethical judgment, and ability to enforce controls