About this role
Key Responsibilities
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Purchase Order Creation & Management
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Create, review, and send out Purchase Orders (POs) based on approved purchase requisitions
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Ensure PR/PO details are accurate, including but not limited to vendor information, such as name, address, and pricing
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Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox
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Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.
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Compliance & Controls
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Ensure all PR/POs comply with company’s procurement policies, delegation of authority, and internal controls
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Verify validity and completeness of supporting documentation (approved purchase requisitions, quotations, approval) before PO creation
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Maintain complete and accurate PO records
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Monitor and follow up on rejected POs or pending PRs/queries to ensure timely resolution.
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Stakeholder Collaboration
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Coordinate with internal requestors to clarify PR/PO requirements and resolve issues and/or discrepancies.
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Provide guidance and clarification to buyers and end users on PO standards and approval requirements.
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Systems & Reporting
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Maintain accurate PO data in the ERP system S4Hana
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Continuous Improvement
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Identify opportunities to improve PO creation efficiency and accuracy, system enhancements and best practices.
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Key Qualifications, Knowledge, Skills and Experience
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A Bachelor’s degree in Finance, Accounting or related field.
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Relevant experience in a Finance Shared Services or BPO is preferred.
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Experience in any of the following Enterprise Resource Planning (ERP) is an advantage:
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SAP MM/FI Module
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Epicor
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Concur
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1 to 2 yrs of relevant work experience on the following areas:
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Vendor Maintenance
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Vendor Invoice Processing
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Purchase Order Processing
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Intermediate knowledge in MS Office applications is an advantage.
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Able to collaborate with team members, internal clients and management.
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Excellent interpersonal and relationship management skills within a multi-cultural business environment.
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Good communication skills. Able to engage stakeholders in a conversation. Able to express ideas or point of views both in oral and written communication.
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Basic understanding of accounting principles.
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Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure
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At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!