Procurement Specialist

Procurement Specialist

We are looking for an Accounting Operations Specialist to join a growing team in Santa Clara, California, on a 3-6 month contract assignment. This position will support day-to-day purchasing and accounting operations, serving as a central point of coordination between internal teams, suppliers, and financial partners. The role is well suited for someone who is highly organized, service-oriented, and comfortable managing detailed workflows across procurement, invoicing, and month-end activities.

Responsibilities

• Coordinate the creation, update, and processing of purchase requisitions, purchase orders, and related order revisions to support timely purchasing activities.
• Guide internal employees through procurement requests, helping ensure submissions are complete, accurate, and aligned with company procedures.
• Oversee supplier onboarding activities, including setting up and maintaining vendor records while safeguarding sensitive documentation.
• Review vendor information and requested changes for accuracy and compliance before updates are finalized in the system.
• Handle customer billing tasks such as generating invoices, issuing cancellations when needed, and preparing credit memos.
• Submit invoices through customer portal systems and monitor documentation to support smooth revenue and receivables processes.
• Perform recurring shipment and accounts receivable reviews to help confirm billing completeness and support financial accuracy.
• Prepare journal entries, contribute to month-end close tasks, and assist with audit requests and supporting documentation.
• Partner with cross-functional stakeholders to resolve operational issues, respond professionally to inquiries, and improve procurement and accounting workflows.

Requirements

• 3-5+ years of experience in procurement, accounting operations, finance, accounts payable, accounts receivable, or a related business support function.

• Working knowledge of procure-to-pay processes, including requisitions, purchase orders, supplier coordination, and invoice handling.

• Experience using enterprise business systems such as Oracle Fusion Cloud, Oracle-based platforms, Concur, or similar large-scale applications.

• Intermediate Excel skills with the ability to use VLOOKUPs, Pivot Tables, and formulas for analysis and reporting.

• Understanding of general ledger coding, journal entries, month-end close support, audit preparation, and financial documentation controls.

• Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail.

• Clear verbal and written communication skills and a detail-focused approach when working with employees, executives, vendors, and external partners.

• An educational background in Accounting or Finance and experience supporting both procurement and accounting activities are preferred.

• Company overview

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

• Santa Clara, California onsite Temporary / Contract

• Salary: 27.7115 - 32.087 USD / Hourly