Procurement Specialist III

Role Overview The AV Procurement Analyst reviews and processes audio-video procurement quotes and requisitions under the Review & Requisition AV (R&R AV) service. Audio-video is a core Astreya strength; this role is the upstream procurement extension of that capability — reviewing AV quotes for completeness and value, and creating or modifying purchase requisitions for both change and non-change orders at roughly 200 transactions per month. Working across the procurement platform and SAP, the analyst makes sure AV requisitions are accurate, correctly specified and processed within turnaround targets, partnering with AV delivery teams and vendors to keep AV projects supplied. Because AV purchases later flow into invoicing, the analyst's accuracy directly affects clean reconciliation downstream. The role reports to the Procurement & Asset Team Lead.

Key Responsibilities

• 1. AV Quote Review
• Review and process quotes for audio-video procurements, checking that line items, quantities and configurations match the requirement. Analyze and convert highly technical Audio-Visual bills of materials (BOMs), hardware equipment lists, and integration labor quotes into structured Purchase Requisitions. Cross-reference vendor quotes with internal master databases to verify that the supplier's legal entity aligns with correct corporate agreements, active master services contracts, and regional tax profiles. Validate specifications, pricing and vendor terms against approved standards before the quote proceeds to requisition. Perform detailed comparisons between original and revised supplier quotes on change orders to identify and resolve discrepancies in vendor entities, project scopes, company codes, or delivery locations before requisition submission. Query and resolve discrepancies with vendors or requesters so only accurate, complete quotes move forward.
• 2. Requisition Creation & Modification
• Create and modify purchase requisitions for change and non-change orders, capturing correct specifications, costing and approvals. Maintain R&R AV purchase-order accuracy and meet requisition creation and amendment turnaround targets. Keep requisition status and records current so AV delivery teams have visibility of what is on order. Manage three distinct, specialized procurement tracks: Refresh Projects (operating expense conferencing upgrades), First Day of Business (FDOB) Deployments (capital expenditure new builds), and Change Orders (uplifting and modifying active POs). Accurately apply WBS project codes, cost centers, and General Ledger (GL) accounts based on whether projects are classified as Capital Expenditures (e.g., structural new-build projects) or Operating Expenditures (e.g., regional technology refreshes). Audit the unit cost of hardware line items and apply correct accounting classification code.