Procurement Specialist II

Procurement Specialist II

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Position Title:

Procurement Specialist II

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Procurement Specialist II

Job Duties:

Official UW Title (Code) / Job Description: Procurement Specialist II

The University of Wisconsin-Stout Polytechnic’s Purchasing and Materials Management department invites qualified candidates to apply for the position of Procurement Specialist II. The Procurement Specialist II supports campus procurement needs and acts as a liaison between the University of Wisconsin-Stout Polytechnic, the State of Wisconsin Department of Administration, the Universities of Wisconsin, and the supplier community. This position requires the interpretation and application of complex state and university administrative policies and procedures.

This is a full-time professional academic staff position. This position reports directly to the Director of Purchasing and Materials Management. This is an on-campus position, with work performed 100% on-site.

Key Job Responsibilities:

• Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements

• Establishes and maintains bid and proposal records to comply with record-keeping requirements

• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards

• Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies

• Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations

• Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results

• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership

• Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership

Qualifications

• Minimum / Required

• Experience providing customer service or administrative support in a professional environment.

• Effective written and verbal communication skills.

• Demonstrated organizational skills and attention to detail.

• Experience using office productivity software (e.g. Microsoft 365, Google Workspace, Apple iWork, or similar) to create, enter, maintain, review, or analyze information.

• Highly Desired/Preferred

• Experience in purchasing, accounts payable, finance, accounting, business operations, office administration, or a related area.

• Experience using financial, purchasing, enterprise, or other complex business software.

• Experience interpreting or applying policies, procedures, contracts, regulations, or other established guidelines.

• Experience processing or reviewing purchase orders, invoices, contracts, quotes, bids, or other business documents.

• Experience working in a higher education, government, the public-sector, or another regulated environment.

Responsibilities

• Processes requisitions and purchase orders in accordance with policies and procedures

• Assists faculty and staff with an online e-procurement system (e.g., Jaggaer One Procurement or Workday)

• Provides guidance to faculty and staff in interpreting procurement policies and procedures

• Develops and manages solicitations (simplified bid, RFB, and RFP) in compliance with regulatory requirements

• Reviews and negotiates terms and conditions of campus purchases with external suppliers

• Serves as the main point of contact for internal and external stakeholders

• Other duties as assigned

• Department Information

• The Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment.