Procurement Operations & ITAM Analyst

Job title: Procurement Operations & ITAM Analyst

You'll be the operational and data engine behind Nscale's SaaS procurement function, managing contract transactions and building a clear picture of what's licensed and used across a portfolio of 150+ vendors. Your work will give the team the utilization and billing data it needs to make renewal negotiations fact-based.

Reporting to the Senior Manager, SaaS Procurement, you'll combine detail-heavy contract and invoice administration with software asset analysis. You'll help build the processes and systems that keep the portfolio accurate as it grows.

Location: New York, San Francisco, or Seattle

What You'll Do

• Contract and Transaction Administration

• Handle post-signature contract administration, including tracking redlines to close, keeping the contract repository accurate, and monitoring key dates.

• Create and manage purchase orders for SaaS spend in NetSuite or its successor procure-to-pay platform.

• Own invoice receipting and three-way matching, investigating and resolving discrepancies.

• Resolve billing disputes directly with vendors, including overcharges, seat-count mismatches, and proration errors.

• Software Asset Management

• Build and maintain an inventory of what's licensed, deployed, and actually used.

• Reconcile license counts against SSO/Okta login data and usage telemetry to identify unused and underutilized software before renewal.

• Track true-up exposure and license compliance risks across the portfolio.

• Own the system of record for SaaS assets and help establish it where needed, moving beyond spreadsheets at this vendor scale.

• Support access reviews and evidence requests where license and access data intersect with SOX/ITGC controls.

• Renewal Support

• Deliver utilization and billing-accuracy findings to the Senior Manager early enough to inform each renewal negotiation.

• What We're Looking For

• 2-4 years of experience in procurement operations, IT asset management, vendor management, or a comparable operations or finance-adjacent role.

• Comfort with both transactional work, such as invoices, purchase orders, and disputes, and analytical reconciliation of usage data and license counts.

• Working knowledge of NetSuite or a comparable ERP or procure-to-pay system.

• An organized, self-directed approach, with the ability to build processes rather than only follow existing ones.

• Nice to Have

• Experience with Okta or a similar SSO/identity platform. You won't need to administer it, but you will pull and reconcile its data.

• Exposure to SaaS management tools such as Zylo, Torii, Flexera, or similar platforms.

• Experience in a high-growth or pre-IPO environment where processes are still being built.

• What we can offer you

• At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months. Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed.

• Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.

• Human-First Flexibility: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

• The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

• Salary Range

• $100,000—$160,000 USD

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