Procurement Officer

KRYSTAL 12 LIMITED

We are indigenous company focusing on the upstream sector of the Nigerian Oil and gas Industry. We are consistently proffering solutions to develop local capacity building and also those to sustain our planet.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Lagos

Employment Type: Full-time

Description

• We seek a competent, detail-oriented, and commercially minded Procurement Officer with years of relevant experience, preferably in the oil and gas industry.

• The successful candidate will manage sourcing, purchasing, supplier relationships, and procurement documentation to ensure the timely, cost-effective, and compliant acquisition of materials, equipment, and services required for the company’s operations and projects.

• Key Job Responsibilities

• Develop and implement procurement plans in line with operational requirements, project schedules, budgets, and company policies.

• Source, evaluate, and prequalify suppliers, manufacturers, vendors, and service providers for oil and gas materials, equipment, and services.

• Obtain and evaluate quotations, Requests for Quotation (RFQs), and competitive bids based on price, quality, technical compliance, delivery timelines, and commercial terms.

• Prepare purchase requisitions, purchase orders, bid evaluation reports, comparative statements, and other procurement documents.

• Manage procurement of oilfield equipment, spare parts, tools, consumables, PPE, chemicals, engineering materials, and other operational supplies as applicable.

• Coordinate with technical, operations, project, finance, stores, and logistics teams to confirm specifications, availability, delivery schedules, and budget approvals.

• Negotiate pricing, payment terms, warranties, delivery conditions, and service-level agreements to achieve value for money.

• Maintain an up-to-date database of approved vendors, supplier performance records, pricing information, and procurement documentation.

• Monitor purchase orders and supplier commitments to ensure timely delivery and resolve delays, discrepancies, and quality issues.

• Ensure all purchased goods and services meet approved specifications, applicable standards, client requirements, and HSE expectations.

• Support vendor registration, prequalification, tender submissions, and procurement documentation for oil and gas clients and projects.

• Track procurement expenditure, identify cost-saving opportunities, and prepare regular procurement status and performance reports.

• Ensure proper documentation, audit trails, and compliance with company procedures, applicable regulations, and ethical procurement practices.

• Liaise with logistics and clearing agents, where required, to coordinate transportation, importation, customs clearance, and delivery of materials.

• Assist with inventory monitoring, stock replenishment, supplier claims, and reconciliation of purchase orders, delivery notes, and invoices.

• Key Performance Expectations

The successful candidate will be expected to demonstrate measurable performance in:

• Timely fulfilment of approved procurement requests.
• Competitive pricing and demonstrable cost savings.
• Supplier delivery performance and quality compliance.
• Accuracy and completeness of procurement documentation.
• Effective supplier evaluation and vendor database management.
• Compliance with approved budgets, procurement procedures, and delegated approval limits.
• Prompt resolution of supplier disputes, delivery delays, and purchasing discrepancies.

Qualifications

• Bachelor’s Degree or HND in Procurement and Supply Chain Management, Purchasing and Supply, Business Administration, Logistics, Engineering, or a related discipline.
• 3–5 years of relevant procurement experience, preferably within the oil and gas, engineering, construction, or industrial services sector.
• Professional certification in procurement or supply chain management, such as CIPS or an equivalent qualification, is an added advantage.
• Demonstrable experience in sourcing, vendor evaluation, purchase order administration, commercial negotiations, and procurement reporting.
• Knowledge of oil and gas procurement procedures, vendor prequalification, tender requirements, and technical purchasing documentation.
• Familiarity with procurement policies, contract terms, inventory control, and supplier performance management.

Required Skills

• Strategic Sourcing and Supplier Selection: Ability to identify reliable suppliers, assess market availability, compare offers, and select vendors based on cost, quality, compliance, and delivery capability.
• Negotiation and Cost Management: Strong ability to negotiate competitive prices, favorable payment terms, delivery schedules, warranties, and other commercial conditions.
• Tender and Bid Evaluation: Competence in reviewing RFQs, RFPs, supplier quotations, technical specifications, and commercial proposals.
• Procurement Documentation: Proficiency in preparing purchase orders, procurement schedules, comparative statements, evaluation reports, and supplier records.
• Technical Purchasing: Ability to interpret material descriptions, bills of quantities, technical specifications, equipment requirements, and engineering documentation, with support from technical teams where necessary.
• Contract and Commercial Administration: Understanding of purchase terms, delivery obligations, warranties, service agreements, and supplier contractual commitments.
• Data Analysis and Reporting: Ability to analyse pricing trends, procurement expenditure, supplier performance, lead times, and cost-saving opportunities.
• Computer and Systems Proficiency: Good working knowledge of Microsoft Excel, Word, and Outlook; familiarity with ERP systems and procurement software is an advantage.
• Inventory and Logistics Coordination: Ab